SENIOR PAYROLL ANALYST

Job Description

Job Details

This statement was co-created in partnership with the Mississaugas of Scugog Island First Nation and the Chippewas of Georgina Island.

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. We acknowledge that the Durham Region forms a part of the traditional and treaty territory of the Mississaugas of Scugog Island First Nation, the Mississauga Peoples and the treaty territory of the Chippewas of Georgina Island First Nation. It is on these ancestral and treaty lands that we teach, live and learn.

Job Summary :

Reporting to the Payroll Manager the Senior Payroll Analyst enables the Payroll department to meet the payroll deadlines for 9 bi-weekly payroll runs and a total of approximately 9,864 employees. Ensures that accurate computerized payroll records are kept for all Durham District School Board employees, and ensures operations are completed in compliance with all collective agreements, Board policies and appropriate legislation.

Responsibilities :

• SUPERVISE PAYROLL DEPARTMENT PROCESSES : Audit pay data including calculations, implementation of changes as per terms of collective agreements and legislative changes. Verify calculations on manual cheques. Check register, process & confirm pay, process distribution for Accounting, produce required reports and create cheque requisitions for third parties. Authorize cheque requisitions from Payroll & Benefit Specialists.
• PROVIDE ADVISORY REPORT : Advise Payroll & Benefit Specialists. Advise and provide information to Payroll Manager, other Internal Departments, inquiries relating to Employees Payroll & Benefits, or Third Party inquiries (Small Claims Court, FRO, Revenue Canada, Service Canada, Teachers Pension, OMERS).
• PROCESS PAYROLL FOR TWO NON-UNIONIZED WORKFORCES : Process payroll for the Management, Professional & Administrators, and Trustees groups.
• MANAGE PAYROLL SCHEDULING : Prepare the yearly payroll calendars from Ministry of Education approved calendars for the software system and input to same system. Create, distribute, and manage monthly and yearly payroll schedules.
• OVERSEE ADMINISTRATION AND REPORTING : Verify, process, and remit Family Responsibility Office Notices, Garnishments, and CRA Requirement to Pay Notices. Manage the administration and reporting for Teacher's Pension Plan and OMERS Pension Plan. Track Work Permits. Manage Special Pay Runs and Year-to-Date adjustments. Provide support to Payroll & Benefit Specialists in ROE schedule, Exception Data and Yearly Vacation payment processing, etc.
• CONDUCT PAYROLL SOFTWARE MAINTENANCE : Collaborate with HRS, TIS and Payroll to test changes, upgrades, and stability of the IPPS payroll software. Obtain, test, and verify data for software patches in the test environment. Give TIS approval to implement patches from test environment to production. Investigate software issues and escalate to TIS when necessary.

Knowledge and Skills

Qualifications :

Additional Note : This is a 35 hour per week, permanent position.

Equity and Inclusion

The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.

The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. If you need accommodation during the application process, please let us know, and we will work with you to meet your needs.

Ignite Your Career

At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.

Picture yourself in a workplace where your ideas are celebrated, and your growth is a top priority. Here, collaboration and innovation thrive. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.

We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Join us and be part of a team that values your well-being as much as your contributions. Ignite your potential at DDSB and help us make a difference, one student at a time.

Location Name

EDUCATION CENTRE About Durham District School Board

The Durham District School Board (DDSB) serves over 80,000 students across Ajax, Brock, Oshawa, Pickering, Scugog, Uxbridge, and Whitby, offering diverse urban and rural opportunities to make an impact. Committed to equity, human rights, and Indigenous rights, DDSB fosters learning and working environments that are welcoming, inclusive, and free from discrimination and harm. Through cutting-edge technology, innovative practices, and a focus on diversity, DDSB ensures everyone feels valued and supported.

At DDSB, we believe in empowering success for all. Whether you’re teaching, leading, or supporting behind the scenes, we offer the tools, positive work environments, and leadership opportunities to help you thrive. By celebrating uniqueness and embracing innovation, DDSB provides an inspiring space to ignite your career while shaping the future of education.