Senior Event Coordinator

At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.

JOB OVERVIEW

We are currently seeking a Senior Event Coordinator to join our Marketing team. In this role, the successful candidate will be responsible for the planning, coordination, and execution of a wide range of corporate events and meetings, while providing operational and administrative support to the Events team.

The Senior Event Coordinator will play a key role in delivering high-quality in-person, virtual, and hybrid programs that support the business objectives and strategic initiatives of CI Global Asset Management, CI Assante Wealth Management, CI Private Wealth, Corient, and their affiliated business units. This position requires a highly organized, detail-oriented professional who can independently manage multiple projects, collaborate with internal stakeholders and external vendors, and ensure seamless event execution.

Key responsibilities include event planning and logistics management, registration and attendee communications, budget tracking, vendor coordination, onsite event support, and maintaining event-related systems and processes. The successful candidate will be expected to proactively manage project timelines, identify solutions to challenges, and ensure that all events are delivered on time, within budget, and to the highest standard.

This position reports directly to the Vice President, Event Marketing and works closely with internal partners across Marketing, Sales, and business leadership teams.

WHAT YOU WILL DO

As a key member of the Event Marketing team, the Senior Event Coordinator will support the planning and execution of meetings, conferences, and events that align with business objectives. Responsibilities include:

• Develop and manage event timelines, budgets, registration, logistics, and attendee communications.

• Coordinate vendors, venues, catering, audio-visual requirements, transportation, signage, shipping, and other event-related services.

• Serve as a primary liaison for internal stakeholders, vendors, and event partners, ensuring a seamless event experience.

• Monitor project progress, manage event details, and proactively resolve issues to ensure successful execution.

• Provide onsite event support, including coordination of suppliers, event logistics, and attendee experience.

• Manage post-event activities, including surveys, reporting, budget reconciliation, invoice processing, and recommendations for future improvements.

• Maintain event documentation, systems, and processes to support operational excellence and continuous improvement.

WHAT YOU WILL BRING

• 4+ years of experience in event planning, event marketing, meeting management, or a related field.

• Post-secondary education in Marketing, Event Management, Hospitality, Communications, Business, or a related discipline.

• Demonstrated experience managing multiple events and projects simultaneously in a fast-paced environment.

• Strong knowledge of event planning principles, logistics management, budget tracking, and attendee engagement best practices.

• Experience with event management and registration platforms such as Cvent or similar event technologies.

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

• Exceptional organizational and project management skills with strong attention to detail.

• Strong interpersonal, written, and verbal communication skills with a customer-focused approach.

• Ability to build and maintain effective relationships with stakeholders, vendors, and cross-functional teams.

• Proven ability to work independently, prioritize competing deadlines, and exercise sound judgment in a dynamic environment.

• Strong problem-solving skills with the ability to identify root causes, develop solutions, and drive continuous process improvement.

• Positive, proactive team player with a collaborative and flexible approach.

• Bilingualism (English/French) is considered a strong asset.

This opportunity is for an existing vacancy with the company. The anticipated base salary range for this position is $55,000 to $71,000. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a bonus program. In addition, The Company offers a variety of benefits to eligible employees, including health insurance coverage, wellness programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company

WORKING CONDITIONS

• Fast-paced corporate environment with multiple concurrent priorities, changing demands, and tight deadlines.

• Regular travel is required to support meetings, conferences, client engagements, and special events.

• Frequent domestic and international travel may be required, including multi-day trips and travel across different time zones.

• Flexibility to work outside of standard business hours, including early mornings, evenings, weekends, and statutory holidays, as business needs require.

• Ability to accommodate varying work schedules to support event execution, stakeholder engagement, and business activities across multiple regions and time zones.

WHAT YOU CAN EXPECT FROM US

Our dedication to the Employee Experience at CI is aimed at supporting, empowering and inspiring our talented team through:

• Recognition & Compensation

• Training & Development

• Health & Well-being

• Communication & Feedback

A SUPPORTIVE ENVIRONMENT FOR SUCCESS

We offer an in-office environment, competitive benefits, and a supportive workplace to help our employees thrive both personally and professionally

CI Financial is an independent company offering global wealth management and asset management advisory services through diverse financial services firms. Since 1965, we have consistently anticipated and responded to the changing needs of investors. We are driven by a commitment to provide individuals and institutions with the highest-quality investments and advice. Our commitment to the highest levels of performance means that whatever their position, CI employees must be comfortable in a fast-paced environment that will stretch them to tap into their highest potential. Employees with a healthy dose of ambition, a desire to commit to a curious mindset for continuous learning, and a willingness to go the extra mile thrive at CI.

A Supportive Environment for Success

We offer an in-office environment, competitive benefits, and a supportive workplace to help our employees thrive both personally and professionally.

WHAT WE OFFER

• Modern HQ location within walking distance from Union Station
• Training Reimbursement
• Paid Professional Designations
• Employee Savings Plan (ESP)
• Corporate Discount Program
• Enhanced group benefits
• Parental Leave Top–up program
• Paid time off for Volunteering

We are focused on building a diverse and inclusive workforce. If you are excited about this role and are not confident you meet all the qualification requirements, we encourage you to apply to investigate the opportunity further.