Office Manager

Are you looking for a new administrative challenge in downtown Montreal, in a beautiful office steps away from the Square Victoria Station.

Do you love to interact with others, and have great time management skills? If so, this could be the role for you!

Our client, an amazing boutique accounting firm, is looking for an Office Administrator to join their dynamic team!

Advantages

• Beautiful office with a great atmosphere
• Connected to metro station
• 35 hour, 5 day work week between May-January, 40 hour work week over 6 days between February - March
• 3 weeks vacation (including guaranteed time off from December 25-January 1st)
• Free coffee and snacks
• Health Insurance including dental and vision
• Company run social events
• Inclusive Culture : each team member’s contribution is valued and a friendly, welcoming environment is promoted.
• Growth Opportunities : opportunities to learn and develop new skills, including access to HR, administrative, and tech support training.

Responsibilities

1. Office Management & Organization

• Manage a small staff of administrative assistants who handle a variety of daily tasks like reception, mail, courier, deposits and kitchen maintenance.
• Assist with the coordination of the financial statement and tax returns assembly process;
• Stock office & kitchen supplies as needed.

2. Technology & Systems

• Coordinate with external IT consultant for office tech updates, assist in troubleshooting, and manage software updates;
• Manage office equipment and ensure smooth operation of remote and in-house computer installations;
• Provide internal tech support for staff as needed

4. Event Coordination

Plan and execute seasonal events, employee appreciation initiatives, and monthly team gatherings. Events include special occasion and busy season lunches, Christmas and post-tax-season parties and employee appreciation gifts.

5. Human Resources & Employee Engagement

• Support employee onboarding, coordinate feedback processes, and assist with employee evaluations.
• Act as a point of contact for employees on workplace policies and HR-related inquiries.

Qualifications

• Energetic team player;
• Minimum 5 years of administrative experience;
• Strong knowledge of IT hardware and computer networks;
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and experience with tools like DocuSign and Adobe is a plus;
• Experience within an accounting or professional services environment is preferable but not required;
• Strong organizational and time management skills;
• Excellent communication skills, both written and verbal, in both French and English
• Able to work 100% in office

Summary

Are you interested in this position?

Please apply on randstad.ca or send your application by email to [email protected]

We look forward to speaking with you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.