Administrative Assistant, Operations

The story of STARS begins over 35 years ago, it's impossible to share with you all the amazing work that goes on each day and to tell you about the incredible people that work here.

Watch the video below to learn more about STARS as you begin to explore this amazing opportunity within our organization, you have to be great to work here, we can't wait to meet you -

STARS is looking for an experienced Administrative Assistant, Operations ,to join the team full time at our Calgary base.

Reporting to the Provincial Director, Alberta Operations, the Operations Administrative Assistant will provide experienced administrative support and serve as a link between the leadership team, program leads, and team members.

This is a busy role that is responsible for a number of confidential, and critical administrative tasks that are an integral to the STARS’ team.

Is this challenge for you?

In your current or previous role(s), you are known as a go-to person and someone who gets the job done. You have exceptional communication and organizational skills and a strong attention to detail.

You bring flexibility and the ability to pivot with a multitude of priorities and requests from various departments and individuals. In this role you will :

• Provide administrative support to busy leaders and operational departments, including creating, proofing, and editing documents and presentations
• Coordinate meetings to include recording, transcribing and circulation of minutes
• Arrange travel bookings and coordinate expense processing on behalf of others
• Support scheduling and payroll coordination for operational teams
• Support coding of invoices and the budgeting process
• Assist with planning and organizing events and supporting tours of the base
• Handle ordering and acquisition of supplies
• Provide periodic reception coverage as needed

Who are you?

You are a self-confident, proactive individual who is a skilled administrator with strong interpersonal skills. You are known to remain calm when managing competing demands, are detailed oriented, and well organized.

In addition, you bring :

• A minimum five years’ administration experience in a multi-disciplinary environment
• A high degree of accuracy along with a track record of delivering work within established timelines
• You are highly motivated, enthusiastic team player with excellent communication skills
• Demonstrated flexibility to meet the changing priorities of the role, while maintaining focus and delivering results
• Ability to work independently and collaboratively on a wide variety of tasks within a multi-disciplinary environment
• Proficiency with Microsoft Office Products, at an advanced level, to include MS Word, Excel, Power Point, Project, and Visio
• Experience working with a not-for-profit organization is an asset

What we offer!

We offer a competitive salary based on education and experience, as well as excellent organization-paid health and dental benefits, free parking and so much more.

More importantly, you will be a key member of the STARS organization and a link in our ability to execute our mission of saving lives safely within the chain of survival.

If you are the person we are looking for and would like to make a difference with your career, please make sure to apply by closing date : September 25, 2024.

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ca or review our privacy policy at https : / / stars.ca / privacy-policy / .