Job Description
Altis has partnered with a Property Management client to hire an Office Manager in Ottawa. Reporting directly to the General Manager, the Office Manager plays a pivotal role in overseeing front desk operations as well as managing Resident and Supplier accounts and records, including billing and invoicing.
This is a full-time position, permanent role that comes with paid benefits, 3-weeks' vacation, and more!
Roles and Responsibilities
- Oversee the cleanliness and organization of the front desk area and ensure the availability of necessary office supplies.
- Recruit, train, and supervise front desk receptionists.
- Create and manage shift schedules and enforce disciplinary actions for front desk receptionists and security guards.
- Process monthly tenant rent and service invoices accurately.
- Receive and handle tenant payments promptly and accurately.
- Generate financial and tenant reports as needed to support decision-making.
- Keep tenant administrative files organized and up-to-date.
- Ensure compliance with company policies and familiarity with the requirements of the Resident Tenancy Act.
- Manage tenant accounts during move-in and move-out procedures.
- Provide excellent customer service by addressing questions and inquiries from tenants and visitors.
- Review and process adjustments to tenant accounts based on leases signed by the Sales team.
- Undertake additional duties as assigned to contribute to the overall efficiency and effectiveness of the office and building.
Qualifications and Skills
- A College Diploma or University Degree in Office Management / Business Administration.
- Strong verbal and written communication skills.
- Demonstrated experience in customer service.
- Proficient in conflict resolution techniques to address issues effectively.
- Knowledge of relevant legislation, including the Employment Standards Act, Workers’ Compensation Act, Public Health Act, Residential Tenancies Act, and Occupational Health & Safety Act.
- Proficiency in Microsoft Office, financial systems, billing processes, and YARDI software.
Medical Office Manager
We are seeking a Medical Office Manager to become a part of our team! You will coordinate medical and health services in our clinic. Maintain office services by organizing office operations and procedures; preparing payroll if required; reviewing and approving supply requisitions...
office manager
Oversee and co-ordinate office administrative procedures. ...
office manager
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...
Manager, Global Delivery Network-deloitte Global Office of the Deputy CEO
Toronto, ON; Burlington, ON; Calgary, AB; Ottawa, ON; St.At Deloitte, we are driven to inspire and help our people, organization, communities, and country to thrive.Our Purpose is to build a better future by accelerating and expanding access to knowledge.Purpose defines who we are and gives us reaso...
Data Governance Manager - Data & Trust Office
As a Data Governance Manager reporting to the Senior Manager of Data Governance, you will materially influence the ongoing development and roll-out of TELUS' Data Governance program. The TELUS Data & Trust Office provides world-class, innovative data solutions to TELUS. Expert skills in Google Works...
Office Manager - JOEY Rideau
As an Office Team Member at JOEY, you will play an important role in the operations of the Restaurant. ...
Bookkeeper/Office Manager
Our Bookkeeper/Office Manager will report to the Chief Executive OfficerThe Bookkeeper/Office Manager plays a vital role in ensuring the financial health and smooth operation of Regeneration Outreach Community. Office Management:Administrative Support:Oversee day-to-day office operations to ensure a...
Office Manager
Our client, a great construction company is looking for an office manager to join their team. If you thrive on maintaining the day to day operations of an office, and managing a small team this role could be perfect for you!. Inventory management of uniforms and office supplies. Handling budgeting t...
Office Manager
Our client, a great construction company is looking for an office manager to join their team. If you thrive on maintaining the day to day operations of an office, and managing a small team this role could be perfect for you!. Inventory management of uniforms and office supplies. Handling budgeting t...
Office Manager - Permanent - 17214
On behalf of our client located in Ottawa, we are seeking a dynamic Office Manager to support a growing team. As a Security Officer, manage the security clearance process. This role is a 100% in-office position. ...