Executive Assistant Jobs in Canada

We have partnered with our client who is looking for their next EXECUTIVE ASSISTANT! This position would support the Owner and CFO with day to day administrative functions. if you have more than 3 years of executive level support experience, we want to hear from you!

Position : Executive Assistant

Employment Type : Full Time Permanent

Hours : Monday - Friday 8 : 00am - 4 : 30pm

Location : Oakville, Ontario

Salary : $60,000 - $80,000

Apply today or send your resume to matthew.colletti@randstad.ca with the subject line "Executive Assistant"

Advantages

Family Owned Business

3 Weeks Vacation

Extended Health Care

Pension after one year

Monday to Friday

Fully In Office

Responsibilities

Calendar Management : Proactively oversee the executive’s schedule by arranging meetings, appointments, and conference calls while coordinating with internal and external stakeholders.

Travel Arrangements : Handle complex domestic and international travel, including booking flights, accommodations, ground transportation, and managing itineraries.

Communication Management : Screen and prioritize incoming calls, emails, and correspondence, directing them to the appropriate parties as needed.

Document Preparation : Create and refine presentations, reports, memos, and other documents with accuracy and professional formatting.

Meeting Coordination : Plan and facilitate meetings by preparing agendas, distributing materials, taking minutes, and following up on action items.

Expense Reporting : Process and maintain accurate financial records related to expense reports.

Project Management : Support special projects by conducting research, compiling data, and ensuring follow-ups are completed.

Office Management : Oversee office supplies, maintain organized filing systems, and coordinate office services as required.

Qualifications

Exceptional Communication : Strong verbal and written communication skills to engage effectively with diverse stakeholders.

Organizational Excellence : Proven ability to prioritize tasks, manage multiple projects, and meet deadlines with keen attention to detail.

Technical Proficiency : Skilled in Microsoft Office Suite, calendar management tools, and other relevant software.

Confidentiality & Discretion : Trusted to handle sensitive information with professionalism and confidentiality.

Proactive Mindset : Ability to anticipate needs and address potential challenges before they arise.

Adaptability & Flexibility : Comfortable adjusting to shifting priorities and thriving in a fast-paced environment.

Summary

How to apply :

1. Apply on Randstad.ca

2. Send your updated resume to matthew.colletti@randstad.ca with the subject line "Executive Assistant"

We thank all those interested in the position. At this time, only qualified individuals will be contacted for next steps. Thank you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.