Talent.com
Head Secretary (E)
Head Secretary (E)Waterloo Region District School Board • Kitchener, Region of Waterloo, CA
Head Secretary (E)

Head Secretary (E)

Waterloo Region District School Board • Kitchener, Region of Waterloo, CA
2 days ago
Job type
  • Permanent
Job description

HEAD SECRETARY (E)

NEW ELEMENTARY SCHOOL – Southeast Cambridge (New school scheduled to open in fall 2026)

Educational Services

Applicants will be considered in the following order :

  • Qualified permanent ESS / OSSTF Bargaining Unit employees.
  • Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS / OSSTF employees.
  • Qualified external applicants (includes employees from other Bargaining Units).

Reporting to the Principal, this position is responsible for supporting the activities of the administrative staff in duties related to the day‑to‑day operation of the school. The successful applicant for this Educational Support Staff position Level E will work 35 hours per week, 10 months per year, effective March 23 2026. This position will most likely be working out of the Education Centre until the school is open.

Salary :  $29.87–$36.13 per hour.

Responsibilities

  • Maintain good public relations;
  • Establish and implement efficient office procedures;
  • Receive and initiate communication at the school;
  • Liaise with staff at other schools and the Education Centre;
  • Monitor school budgets and accounts, compile staffing and enrolment statistics, monthly enrolment reports;
  • Create P.O. requisitions and track orders in K212;
  • Prepare, check and submit school data;
  • Maintain and update the Aspen Student Information system;
  • Support the vision, philosophy and procedures of the school;
  • Interact effectively with the students, staff and parents in a positive and confident manner;
  • Complete any other duties assigned by the principal.
  • Qualifications

  • Secondary School Graduation Diploma is required;
  • Experience using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity, particularly within elementary achievement (report card process) and Incident Tracker (student suspensions) is required;
  • Proven strong organizational and time management skills;
  • Experience and knowledge of School-Day and Google Docs is required;
  • Experience and knowledge of K212 is an asset;
  • Experience with G-Suite is required;
  • Excellent computer and word processing skills;
  • Experience in using Microsoft Office products including Word and Excel in a Windows computer environment is required;
  • Experience and familiarity with ONSIS is preferred;
  • Excellent interpersonal skills with students, co‑workers, teachers and the public;
  • Ability to work collaboratively as a member of the administrative team of the school;
  • Ability to complete assigned duties with minimal supervision;
  • Ability to communicate effectively in both oral and written forms;
  • Proven ability to take initiative, work independently, and make decisions as appropriate;
  • Ability to exercise high level of confidentiality and discretion;
  • Keen attention to detail and ability to multitask;
  • Elementary Head Secretary school experience would be an asset.
  • Equity and Inclusion

    The Waterloo Region District School Board is committed to equity in employment. We actively encourage applications from members of groups with historical and / or current barriers to equity, including First Nations, Métis and Inuit peoples, all other Indigenous peoples, persons with visible and / or invisible disabilities, and persons of marginalized sexual orientations, gender identities and gender expressions. We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

    Only those selected for an interview will be contacted. No phone calls please.

    #J-18808-Ljbffr

    Create a job alert for this search

    Head Secretary E • Kitchener, Region of Waterloo, CA

    Similar jobs
    Reseller Partners : IT & ISO Projects – 20–30% Commission

    Reseller Partners : IT & ISO Projects – 20–30% Commission

    ATIA Ltd • Kitchener, Region of Waterloo, Canada
    Full-time
    We are looking for reseller companies (partners), who have prebuilt database of customers, or who can find and generate new clients and projects. Partnership companies will be responsible for findin...Show more
    Last updated: 16 days ago • Promoted
    Organizational Development Coordinator — Training & Admin

    Organizational Development Coordinator — Training & Admin

    Linamar Corporation • Guelph
    Full-time
    A leading global manufacturer is seeking an Organizational Development Coordinator in Guelph, ON.In this role, you will provide vital administrative and logistical support for training programs.Key...Show more
    Last updated: 10 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Communitech • Kitchener
    Full-time
    Communitech helps tech companies start, grow, and succeed in Waterloo Region.We’re building a tech ecosystem that’s proudly local, globally ambitious and powered by community.Since 1997, Communitec...Show more
    Last updated: 9 hours ago • Promoted • New!
    Junior Sales Operations Manager (w / m / d)

    Junior Sales Operations Manager (w / m / d)

    Enpal • Kitchener
    Wir bei Enpal haben das Ziel : Erneuerbare Energie für alle zugänglich machen!.Enpal bietet eine integrierte Gesamtlösung für erneuerbare Energie und leistet damit Pionierarbeit in der Energiewende....Show more
    Last updated: 11 days ago • Promoted
    Managing Partner

    Managing Partner

    Antal International • guelph, on, ca
    Full-time
    Partner with Antal International.We are expanding and looking for ambitious professionals to open a new Antal office in.Build your business on a foundation of 30+ years of proven methodologies and ...Show more
    Last updated: 3 days ago • Promoted
    Medical Administrative Assistant - Contract - kitchener

    Medical Administrative Assistant - Contract - kitchener

    Grand River Personnel Limited • kitchener, on, ca
    Full-time +1
    Our client, a doctor's office in Kitchener, is looking for an Medical Office Administrator with experience in medical office admin AND using PS Suites EMR software!. This role will start out part-ti...Show more
    Last updated: 3 days ago • Promoted
    Consulting Manager - CitiXsys - iVend Retail

    Consulting Manager - CitiXsys - iVend Retail

    CitiXsys - iVend Retail • guelph, on, ca
    Full-time
    CitiXsys, its channel partners, and end customers.This role oversees pre- and post-sales activities, including product training, partner enablement, solution delivery, and customer implementation.I...Show more
    Last updated: 11 hours ago • Promoted • New!
    Chief People and Culture Officer

    Chief People and Culture Officer

    Credit Union Central of Manitoba Ltd. • Kitchener
    Full-time
    Massey Henry is pleased to once again support.Kindred”) — this time in the recruitment for a.Chief People and Culture Officer. Kindred Credit Union (“Kindred”) is a member‑owned financial cooperativ...Show more
    Last updated: 8 days ago • Promoted
    Chief People and Culture Officer

    Chief People and Culture Officer

    National Consulting Limited, NCL • Kitchener
    Full-time
    Massey Henry is pleased to once again support Kindred Credit Union (Kindred) in the recruitment for a Chief People and Culture Officer (CPCO). Kindred Credit Union is a member-owned financial cooper...Show more
    Last updated: 11 days ago • Promoted
    Charity Solicitor (5+ PQE)

    Charity Solicitor (5+ PQE)

    Howes Percival • Brant and Norfolk (Waterford), ca
    Full-time +1
    About The Role Vacancy Type : Permanent, Full Time.Locations : Cambridge, Leicester, Milton Keynes, Northampton, Norwich, Oxford. We have an exciting opportunity for a.This is a great opportunity fo...Show more
    Last updated: 10 days ago • Promoted
    Dean

    Dean

    University of Guelph • Guelph
    Full-time +1
    With gratitude, the University of Guelph recognizes that its campuses are located on the lands of the Dish with One Spoon Wampum and the traditional lands of the Hodinöhsö : ni’, Anishinaabeg and Hur...Show more
    Last updated: 7 days ago • Promoted
    Headmaster – Kitchener / Waterloo

    Headmaster – Kitchener / Waterloo

    OMAC World Class Martial Arts • Kitchener
    Full-time +1
    OMAC Martial Arts is growing across the GTA and is looking for dedicated Taekwondo Instructors and Masters interested in joining our community. Our studios seek new and experienced staff who can gui...Show more
    Last updated: 11 days ago • Promoted
    Head of Orchestration & Data Engineering

    Head of Orchestration & Data Engineering

    Affirm • Kitchener
    Full-time
    A leading fintech company in the Region of Waterloo is seeking a Senior Manager of Software Engineering for Orchestration Services. The role involves leading a team, overseeing critical storage serv...Show more
    Last updated: 11 days ago • Promoted
    Oracle Cloud Financials Lead - kitchener

    Oracle Cloud Financials Lead - kitchener

    Insight Global • kitchener, on, ca
    Part-time
    Contract role 15 Months with extensions.This could be either a part time (16 hour / week) role OR Perm, OR 40 hours contract. Remote - travel is very limited - only planned for testing phase of proj...Show more
    Last updated: 15 hours ago • Promoted • New!
    Business Development Representative

    Business Development Representative

    Deep Trekker Inc. • Kitchener
    Full-time
    Deep Trekker is a global leader in providing innovative underwater robotics solutions for diverse industries, including aquaculture, infrastructure inspection, public safety, and environmental moni...Show more
    Last updated: 9 days ago • Promoted
    Senior ERP Project Manager (HRIS) - Ateko, backed by Bell Canada

    Senior ERP Project Manager (HRIS) - Ateko, backed by Bell Canada

    Ateko, backed by Bell Canada • guelph, on, ca
    Full-time
    Senior ERP Project Manager - HRIS.Our client is embarking on a Human Resource Information System (HRIS) and payroll replacement project to modernize its HR and payroll operations.The goal is to rep...Show more
    Last updated: 15 hours ago • Promoted • New!
    Field & Office Administrative Lead

    Field & Office Administrative Lead

    Viridian • Kitchener
    Full-time
    A veterinary health management company in Kitchener is seeking an Administrative Lead to enhance customer service and manage inventory. This full-time role involves scheduling field visits, supporti...Show more
    Last updated: 11 days ago • Promoted
    Healthcare Recruitment Coordinator - Onsite, Full-Time

    Healthcare Recruitment Coordinator - Onsite, Full-Time

    Carekw • Kitchener
    Full-time
    A home care company in Kitchener is looking for a dedicated Recruitment Coordinator.In this full-time role, you will coordinate all aspects of the recruitment process and support HR initiatives.Ide...Show more
    Last updated: 9 days ago • Promoted