2026 - 38 Proposal Coordinator

SBM is seeking a Proposal Coordinator to our join team in London (potentially open to Kitchener) for a 12-month contract, with potential for an extension to 18 months.

Reporting to the Senior Leader of the Business Development Team, they will assist the Division Managers and Project Leads in researching, analyzing, and answering requests for proposals.

They will also track proposals and assist with follow ups, as well as tracking and compiling client feedback and success rates for distribution.

The Proposal Coordinator may also assist as required with any other business development related administration tasks.

They may also assist with Company marketing initiatives such as organization and collection of content, assist with preparation of draft marketing materials, social media, and provide support to the Marketing Team.

Company Summary : Join the dynamic team at SBM, a leading multi-disciplinary engineering firm renowned for it’s innovation and collaborative approach to building solutions.  With a vibrant culture that fosters personal growth and forward thinking, we’re on the lookout for passionate professionals to expand our team.  Located in London and Kitchener, SBM serves a diverse range of private and public sector clients across Southwestern Ontario.  We offer a wide range of services including Geomatics, Planning, and Civil, Structural, Mechanical and Electrical Engineering.  Our team of over 130 dedicated experts – including engineers, trainees, technologists, planners and support staff – thrives in an energetic environment where creativity and collaboration are at the forefront.  If you’re eager to make an impact, SBM is the place for you!

Duties and Responsibilities : Research bid opportunities that are a match for SBM’s service offerings and target market.

Research and secure Vendor of Record (VOR) opportunities.

Analyze bid opportunities, assist with scope clarifications, and proposal or RFP creation.

Assist with creation of proposal related materials (CV’s, executive summaries, etc.).

Proofing and editing technical and non-technical documents.

Track proposals from the time of receipt through to submission and assist with follow-ups.

Compile, analyze, and report Key Performance Indicators; evaluate and distribute feedback to applicable parties to improve future submissions, hit rate.

Assist with developing promotional material.

Assist, as required, with any other business development related administrative tasks.

Assist with Client Relationship Management (CRM) upkeep.

Participate and assist in creating and deploying departmental priorities and initiatives.

Other tasks assigned by Department Director.

Qualifications : Minimum High School Graduate, completion or post-secondary education is preferred.

2+ years ’ experience in a Proposal Coordinator or similar role with transferable work experience.

Excellent written and verbal communication skills.

Strong integrity and ability to maintain confidentiality and manage sensitive information.

Ability to work both independently with little supervision and in a team environment.

Department and / or experience in the land development or building construction fields are considered a strong asset.

Experience using graphic design software (e.g.

Adobe Photoshop, Canva, InDesign, etc.) considered an asset.

Proficient in MS Office Suite (Planner, Excel, Word, Power Point, Outlook, and Teams) and excellent computer literacy required.

Strong attention to detail, accuracy, and organization.

Commitment to ongoing professional and personal growth; willingness to learn.

Self-motivated team player who is adaptable and flexible to changing priorities.

Experience with CRM systems, reporting and communicating Key Performance Indicators.  What We Offer : This is a full-time position.

At SBM, we prioritize a positive work culture, believing that strong relationships with our employees lead to exceptional customer service and outstanding results for our clients.

The salary range for this position is $52,500 to $72,500 annually.

Enjoy a balanced 40-hour workweek of 8am-5pm Monday-Thursday and an early finish at 2 : 30pm on Fridays.

Join us in an environment where collaboration, support, and personal growth are at the heart of everything we do.

Employees Also Enjoy : Performance Bonuses Annual Incremental Vacation Increases Health Benefits Plan RRSP Matching (4%) Program Paid Overtime Paid Sick Days Flex Time Professional Development Budget Engaging work environment Opportunity to build great relationships Career Growth and Development Regular Social and Team Buildings Events Passionate and enthusiastic team that encourages growth To Apply : All qualified applicants should apply through our online application system.

References are to be made available upon our request.

SBM is an equal opportunity employer.

All suitably qualified applicants will receive consideration for employment in accordance with relevant governing laws.

We thank all applicants but only those selected for an interview will be contacted.

Throughout the selection process, accommodations for applicants with disabilities are available upon request.

If required, please notify SBM.

SBM utilizes third-party recruitment software to source, screen, and track applicants, which may incorporate AI-enabled features, however employment decisions are made by SBM using human judgment.

Posting Close : Open until filled  Position :   This is an open position    Powered by JazzHR