Project Coordinator

Division Infrastructure Planning and Development Engineering

Section Site Plans, Infills and High Rise Construction

Job Grade Contract SEA35 Grade 07

Rate of Pay $52.83- $61.36Hourly

Job Type Temporary Full Time - Contract

Contract Length / End Date September 30, 2028

Replacement / New Position New Vacancy

Posting Type Internal and External

Posting Date 01 / 21 / 2026

Application Deadline 02 / 11 / 2026

Position Summary

Reporting to the Manager, of Development Engineering, the Project Coordinator processes development applications for the Development Engineering Division as part of Site Plan and Subdivision applications, ensuring that all municipal infrastructure and private servicing conforms to City Standards, specifications, the Official Plan, Provincial Acts, policies and municipal by-laws, with a focus on public safety and environmental protection.

Key Duties and Responsibilities

• Provides detailed technical review of engineering plans and supporting technical reports submitted for approval for subdivision and site plan applications
• Prepares formal comments based on technical review, and issues comments to owners, applicants and consultants as required
• Ensures engineering plans conform to all relevant standards, guidelines, regulations and legislation, as appropriate
• Identifies non-standard engineering design issues and recommends potential solutions for Manager review and sign-off
• Liaises with related stakeholders and external agencies for approval, as necessary
• Recommends completed engineering plans for final approval
• Prepares information package for Legal section for preparation of Subdivision Agreements, Servicing Agreements, Credit Transfer Agreements and Amending Subdivision Agreements
• Provides information package to Finance for preparation of Payment and Security Schedule for agreements including calculation of development charge credits.
• Coordinates internal and external clearances to finalize subdivision agreements, and issues agreements for execution
• Coordinates final approval of subdivision applications from Planning approval stage to issuance of building permits, including construction and assumption of municipal services
• Coordinates and lead meetings with developers and consultants to resolve any issues
• Coordinates tree removal, road closures, and internal clearances, etc. related to engineering appeals
• Prepares staff reports for Council approval including execution of servicing agreements or assumption of municipal services, acquisitions / release of easements, dedication of public highways, etc.
• Provides clearance of final approval conditions to Legal section to support final registration of subdivision M-Plan
• Provides technical review of planning development applications, and establishes and clears conditions for final approval and inclusion in Site Plan Agreements, Draft Plan of Condominiums
• Attends meetings with stakeholders to review comments and resolves issues related to feasibility of municipal servicing
• Provides input to Legal and Planning sections in relation to Ontario Municipal Board / Local Planning Appeal Tribunal appeals, and appears as an expert witness, as required
• Provides engineering input for the development of policies, procedures, standards and guidelines to ensure the City remains current with provincial and other municipal guidelines
• Recommends revisions and additions to the City's Standards and Specifications Manual
• Processes applications in an efficient manner and strives to maintain a high level of customer service
• Processes and resolves development construction complaints related to grading and drainage, servicing, noise, dust, mud tracking, street lighting, traffic, parking and sidewalks
• Investigates and responds to Councilor’s inquiries and resident complaints associated with development and construction activity
• Attends site meetings with developers, consultants and municipal inspectors to address residential complaints

Education and Experience

Required Skills / Knowledge

We thank all candidates for their interest, however, only those under consideration will be contacted.

TheCityof Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

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