Office Manager

A dynamic and fast-growing global organization is looking for a highly organized, proactive Office Manager to step into a key role for a 6-month contract. This is an exciting opportunity to be at the center of daily operations—supporting leadership, enhancing workplace efficiency, and keeping a busy commercial office running smoothly.

If you enjoy being the go-to person, thrive on multitasking, and love creating order behind the scenes, this role is for you.

The details of this role that will help you decide if it’s the right move for you…
Location: Toronto, ON
Duration: 6 months (Possibility of Extension)
Global opportunities for professional growth and development

Advantages
- 6 month contract with strong potential to be extended or conversion into a permanent opportunity
- Competitive payrate
- Full onsite role
- Location: Toronto, Ontario




Responsibilities
🏢 Office Management & Coordination

Serve as the primary point of contact for all office operations.
Liaise with the building landlord and ensure smooth facility management.
Oversee meeting room technology, office equipment, and daily maintenance.
Manage office supplies and ensure the workspace is fully functional and welcoming.
Coordinate visitor logistics, reception needs, and mail handling.
Support Environmental Health & Safety (EHS) practices within the office.

📅 Administrative & Leadership Support

Manage calendars, standing meetings, off-sites, and ad hoc planning for the leadership team.
Support team events, internal meetings, reservations, and administrative workflows.
Provide executive-level administrative support to the General Manager.
Assist with small projects and process improvements as needed.
Maintain document organization across teams using Microsoft Teams and SharePoint.

🤝 Supplier & Vendor Management

Assist with onboarding and setup for new suppliers and vendors in collaboration with global procurement.
Track contract timelines and ensure timely approvals and signatures.
Follow up on invoices, payments, and vendor communications.

📣 Internal Communications & Compliance

Maintain visitor logs and support training for external-facing teams.
Update and monitor training plans across the commercial organization.
Lead onboarding and training coordination for new team members.

Qualifications
What You Bring

Experience in office management or administrative coordination (corporate or life sciences experience is an asset).
Excellent organizational skills and a strong attention to detail.
Ability to manage multiple priorities with calm, professional efficiency.
Proficiency with Microsoft Office Suite and digital collaboration tools.
Strong communication skills, both written and verbal.
A collaborative mindset and the ability to work independently.
A proactive, results-oriented approach with eagerness to learn and grow.

Summary
If you are interested in the Office Manager role in Toronto, please apply online at www.randstad.ca. Qualified candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.