Controller, PropTechOuthire Inc • Oakville, ON, CA

Controller, PropTech

Outhire Inc • Oakville, ON, CA

1 day ago

Job type

Full-time

Job description

Delivering a Better Hiring Experience.

At Outhire, we believe in revolutionizing the hiring process to make it more equitable and enjoyable for everyone involved. Our innovative approach puts candidates front and center, offering in-depth looks at open positions, personalized advice, and interview preparation. But we don't stop there - our Visual Resume feature ensures that hiring managers see the complete picture of who you are and what you bring to the table while eliminating biases you may face with traditional hiring practices. With Outhire, you can trust that we'll work tirelessly to match you with the role that truly fits your skills, experience, and aspirations. Join us in our mission to create a better hiring experience.

TITLE

Controller, PropTech

SALARY RANGE

$120,000 - $130,000

CASH BONUS

10%+

LONG TERM INCENTIVE

4% RRSP contribution

THE PERKS

6% Pay in Lieu of Benefits
15 Days PTO
4% RRSP Contribution
Flexible Hours
Professional Development Support
3 Week's Vacation

LOCATION

Oakville, ON

THE OFFICE

Hybrid, 3 days in office

TEAM SIZE

4 direct reports

THE ROLE

A hands‑on leadership role overseeing all accounting functions while driving process improvement, automation initiatives, and building robust management reporting capabilities.

Financial Operations & Month‑End Close (40%)

Management Reporting & Analytics (30%)

Financial Reporting (15%)

Team Management (15%)

THE TASKS

Financial Operations & Month‑End Close

Execute the month‑end close process with a focus on accuracy and efficiency

Prepare complex journal entries for inventory accounting including physical count reconciliations

Partner with operations, procurement, and supply chain teams to validate inventory movements and resolve discrepancies

Prepare journal entries for bespoke contracts with unique revenue recognition arrangements

Support month‑end closing activities including general ledger maintenance and balance sheet reconciliations

Review and approve all significant journal entries and reconciliations

Manage cash flow and lead preparation of weekly and monthly cash flow forecasts with detailed variance analysis

Support audit processes and act as the main liaison with external auditors

Management Reporting & Analytics

Collect, clean, and organize data from various internal and external sources to ensure accuracy and consistency

Create visualizations, charts, graphs, and dashboards to present data in clear and understandable formats

Develop and maintain KPI reporting dashboards to track business performance metrics

Conduct margin analysis by portfolio and product comparing actual results to expected margins

Support budget versus actuals cost center reporting by department

Develop monthly cadence to discuss budget versus actuals with department heads

Lead automation of 13‑week cash flow preparation leveraging ERP system capabilities

Monitor and evaluate reporting processes, continuously refining approaches as needed

Financial Reporting

Prepare consolidated financial statements and reports in accordance with US GAAP

Develop financial reports for executive leadership with KPI tracking and budget variance analysis

Prepare the monthly consolidated financial package, including analysis of actual results versus budget and prior year performance

Support development of CFO / executive financial review process post month‑end close

Coordinate financial reporting across multiple entities and business units

Team Management

Lead, develop, and mentor a team of 4 accounting professionals

Establish performance metrics and accountability frameworks

Create a culture of continuous improvement within the finance function

THE COMPANY

A leading PropTech company providing integrated solutions for building management, indoor air quality monitoring, and energy optimization. The business operates across North America and the UK with a focus on sustainable building technologies and expanding their smart building platform globally.

THE OPPORTUNITY

Join a dynamic PropTech organization at a pivotal growth stage where you can make a significant impact through operational excellence and building scalable financial systems. You'll play a central role in shaping the company's financial reporting infrastructure, leading a team of 4 accounting professionals, and driving automation initiatives as the company continues to scale through organic growth and acquisitions.

EXPECTATIONS TIMELINE

By Month 1

Meet with all team members to understand existing processes, workflows, and pain points

Develop understanding of current financial reporting structure and month‑end close processes

Build relationships with cross‑functional teams including operations and procurement

Identify immediate opportunities for process improvement and quick wins

Gain familiarity with NetSuite ERP system and current reporting capabilities

By Month 3

Document a plan for optimizing accounting processes and reducing manual work

Establish monthly cadence for budget versus actuals discussions with department heads

Take ownership of weekly and monthly cash flow forecasts with detailed variance analysis

Begin contributing to monthly financial reporting package preparation

Develop initial KPI reporting framework aligned with business objectives

By Month 6

Revamp monthly financial reporting package to produce consolidated financials with meaningful insights

Support development of executive financial review process post month‑end close

Lead automation initiatives for cash flow preparation leveraging ERP system

Develop margin analysis by portfolio and product comparing to expected margins

Establish consistent KPI reporting framework with dashboards for key metrics

Create SOPs for key accounting functions

By Month 12

Own monthly financial package preparation with minimal supervision

Drive process improvements and automation initiatives across financial reporting

Establish efficient workflows for ad hoc reporting requests

Support integration of new entities into company's finance and control framework

Independently prepare consolidated financial reports and variance commentary

Achieve measurable reduction in manual processes through automation

THE SKILL SET

Minimum 5 years of relevant accounting and financial analysis experience

CPA designation required

Experience leading and developing accounting teams

Advanced Excel skills with ability to work with large data sets

Exposure to ERP systems (NetSuite preferred) and data analytics tools

US GAAP experience is an asset

Experience with acquisition accounting and purchase price allocation is an asset

Background in SaaS or PE‑backed environments is preferred

ONLY QUALIFIED CANDIDATES WILL BE CONTACTED.

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