Inventory - Administrative Clerk and Licensing and Statistics Officer

Inventory - Administrative Clerk and Licensing and Statistics Officer

Reference number : DFO23J-042395-000231

Selection process number : 23-DFO-QUE-EA-604011 Fisheries and Oceans Canada

Baie-Comeau (Québec), Blanc Sablon (Québec), Cap-aux-Meules (Québec), Gaspé (Québec), Havre-Saint-Pierre (Québec), Sept-Îles (Québec)

CR-04, CR-05

$55,955 to $66,206

For further information on the organization, please visit

Closing date : 8 November 2024 - 23 : 59, Pacific Time

Who can apply : Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation.

All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies.

As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Below are the rates of pay according to the positions to be filled :

CR-04 (Administrative Clerk) : $55,955 to $60,399

CR-05 ( Licensing and Statistics Officer) : $61,154 to $66,206

PROFILE SOUGHT Can you easily compose in an environment where priorities are changing and tasks are varied? Do you stand out for your professionalism, your autonomy, your efficiency and your sense of organization?

You are the administration professional we are looking for to provide quality administrative service to employees.

HOW TO DO IT?

Simply by answering the online screening questions!

In your answers we want to know HOW, WHEN and WHERE you acquired your education, experiences and assets. Do not hesitate to improve your explanations with concrete examples.

These details will help us fully assess your application. If necessary, we will use your resume to confirm the information provided.

Using the STAR method can help you to fully illustrate your examples.

S- situation

T- task

A- action / activity

R- results

Work environment

For Fisheries and Oceans Canada, Quebec Region, it is fundamental :

• to give everyone equitable access to jobs and opportunities for advancement, regardless of sex, gender, disability, religion, sexual orientation or ethnic origin.
• to adapt our practices so that our recruitment and workplace are culturally appropriate, safe and welcoming.
• to maintain respectful, dignified and equitable relationships with its staff and the Canadian public.
• to see to the well-being of its staff by involving them in the development of activities that meet their needs.

Intent of the process

The purpose of this inventory is to create a pool of candidates that will be used to staff CR-04 and CR-05 positions with various durations and linguistics profiles within the Department of Fisheries and Oceans Canada for the following locations : Baie-Comeau (Québec), Blanc Sablon (Québec), Cap-aux-Meules (Québec), Gaspé (Québec), Havre-Saint-Pierre (Québec), Sept-Îles (Québec).

Positions to be filled : Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION :

ED1 : A Secondary school diploma or an acceptable combination of education, training and / or experience.

EXPERIENCE : For all positions :

For all positions :

EX1 : Experience using Microsoft Word, Excel and Outlook.

EX2 : Experience providing client service to clients (internal or external), or the public, via telephone, in writing or in person.

For CR-04 positions :

EX3 : Experience in providing administrative support.

While not exhaustive, the provision of administrative support services could include : electronic calendar management for others, processing of travel requests, financial processing (invoice, purchase orders, etc.

processing of correspondence, coordination of administrative activities, logistical organization of conferences or videoconferences, preparation of contextual documents for meetings, etc.

The nature, scope and relevance of experience will determine whether or not this qualification is met.

For CR-05 positions :

EX4 : Experience in data treatment.

While not exhaustive, the main responsibilities for the position are as followed : verification, preparation of documents relative to the requests made by clients and do the necessary follow-up, verify the data presented by clients, obtain and provide the required information, provide data entry and the data base analysis activities relative to the licensing and statistics management, distribute and transmit the correspondence, maintain an up-to-date filing system.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION (asset)

AED1 : Postsecondary diploma relevant to the position to be filled such as office administration, secretarial or other.

EXPERIENCE (asset)

AEX1 : Experience providing financial support services in one (1) or more of the following :

• Reconciling financial transactions;
• Verifying and paying invoices;
• Extracting, reconciling, interpreting and compiling financial information for use by management;
• Preparing budgets and financial spreadsheets;
• Creating contracts and / or purchase orders.

AEX2 : Experience in data extraction and analysis (for example collecting, entering, verifying, searching, extracting and / or presenting data and documents).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

French essential, Bilingual BBB / BBB

ABILITIES : For all positions :

For all positions :

AB1 : Ability to communicate in writing

AB2 : Ability to communicate orally

AB3 : Ability to manage workload, set priorities and ensure follow up

AB4 : Ability to work under pressure

PERSONAL SUITABILITIES

For all positions :

• PS1 : Demonstrating integrity and respect;
• PS2 : Thinking things through;
• PS3 : Working effectively with others;

PS4 : Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups : Aboriginal persons, persons with disabilities, visible minorities

Conditions of employment

Security requirements will depend on the position to be filled. Reliability status or Secret security will be required.

If the position requires it, valid driver's license.

If the position requires it, travel as needed.

If the position requires it, to work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve.

We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

COMMUNICATION

Communication with candidates throughout this process will be sent to your GC Jobs account and / or to your e-mail. We invite you to check your e-mail account frequently as there may be a deadline for responses.

It is your responsibility to ensure accurate contact information is provided and updated as required. Please ensure your e-mail address accepts email from unknown users (some email systems block these types of email).

Please note that we will consider that you are not interested in participating in this selection process should you not respond to our communication.

Note that candidates ability to communicate in writing will be assessed using their answers to the screening questions, their résumé and throughout the entire process beginning at the time of application in all communication and documents from candidates.

Persons are entitled to participate in the selection process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language in their application

SELECTION PROCESS

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process.

Management may decide to use top-down selection at any stage of the process and / or invoke an asset(s) at any point of the process.