Records Admin Coordinator

About the Role

As a CBRE Records Administrative Coordinator, you will perform technical, clerical and administrative support functions related to records creation, retention, retrieval and storage. This role is part of the Office Operations function and provides office support to clients, business functions or individuals.

What You'll Do

• Sort and classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Add new material to file records or create new files, as necessary.
• Find and retrieve information from files in response to requests from authorized users, keeping records of materials filed or removed using logbooks or computers.
• Use appropriate technology to image and index documents for storage on imaging or document storage platforms.
• Verify quality and accuracy of scanned images and coordinate imaging services provided by third parties.
• Maintain inventory of onsite and offsite records in compliance with business requirements.
• Oversee document management responsibilities pertaining to high‑profile clients.
• Assist the manager with inspecting and streamlining processes related to document creation, use, storage and retrieval.
• Use existing procedures to solve straightforward problems while exercising limited discretion.
• Deliver output following defined procedures and processes under close supervision and guidance.

What You'll Need

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Compensation and Benefits

The salary range for this position is $43,000 to $47,860 annually. Benefits include a Group Retirement Program, medical, dental and vision coverage, life insurance, and more.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Service Line

GWS Segment

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment. We are dynamic problem solvers and forward‑thinking professionals who create significant impact. Our collaborative culture is built on shared values—respect, integrity, service and excellence—and we value diverse perspectives, backgrounds and skillsets. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity Statement

CBRE is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations

CBRE provides reasonable accommodations in the job application procedures for individuals with disabilities. If you require assistance, please submit a request via email at recruitingaccommodations@cbre.com or contact us by telephone at +1 866 388 4346 (Canada) or +1 866 225 3099 (U.S.).

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