Supervisor, Cash Applications

At Parkland, our purpose is to Power Journeys & Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator.

As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America.

We power a growing family of locally known brands including M&M Food Market, Fas Gas Plus, Pioneer, RaceTrac, Superpumper, Ultramar, Chevron, Esso, and ON the RUN.

We recognize that diversity gives us an edge and inclusion propels us forward. We’re also a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster.

As such, we welcome talented individuals that have a variety of perspectives, backgrounds, and industry experience who will contribute to the success of our One Parkland team.

Position Title : Supervisor, Cash Applications

Team and Location : Calgary, AB

Salary : $85,000 / year

Position Summary :

Reporting to the Manager, Billing & Cash Applications, the Supervisor, Cash Applications leads a team of accounts receivable technicians performing cash application functions and ensures that payment receipts are recorded accurately and in a timely manner.

The position will contribute to establishing common streamlined processes and internal controls, and drive automation in a cost-effective manner to enable Parkland to achieve synergies.

This Supervisor will also drive transition and integration as well as play a key role in all acquisitions for Shared Services for Parkland.

Key Responsibilities :

Cash Applications and Related Reporting

• Lead a team of accounts receivable technicians, ensuring accurate and timely application of receipts.
• Leverage technology solutions to automate and streamline the cash applications reporting processes.
• Assist the Manger with the creation, maintenance, and analysis of various periodic reports for the cash application function.
• Ensure timely and accurate entry of cash applications related journal entries.
• Meet business cash application requirements by managing month-end close calendar and checklists to ensure timely, complete, and accurate month end close.
• Review and lead the team to assist in resolving all order to cash related items on the Parkland bank reconciliation.
• Contribute to the optimization of workflow for payment processing and completion of all responsibilities within established deadlines.
• Ensure adequate system or procedural controls are in place compliant with corporate / local policies and standards (e.

g., review CSOX controls). Review and approval monthly, quarterly, and annual internal controls.

Operational & Service Excellence

Champion and drive the implementation of programs, policies, initiatives, and tools specific to Shared Services processes.

Works with IT and other support teams to continuously identify process improvement capabilities and implement new technologies where justified.

• Demonstrates commitment towards continuous improvement initiatives and willingness to challenge existing practices. Establishes common streamlined processes and internal controls, as well as drives automation in a cost-effective manner to enable Parkland to achieve synergies.
• Manages Finance Shared Services activities in line with Service Level Agreements and Service Catalogues. Understands and collaborates with the business and leadership to set appropriate service level expectations that are realistic, measurable, and achievable.
• Monitors and ensures processes are developed and maintained in accordance with corporate policy, SOX compliance, tax reporting and other regulations.
• Subject matter expert of Parkland’s supporting software, (e.g., PDI, JDE, Great Plains, Infosys and GetPaid) : identify requirements, write test scripts, participate in testing upgrades, provide training to team members, and act as a change agent for enhancements as applicable.

Leadership

• Demonstrates strong leadership, team resource planning and performance management, with the ability to lead and promote change with positivity.
• Create a positive climate where team spirit and coordination are fostered.
• Develops key performance metrics (KPI’s), considering both quantifiable and qualitative factors. Measures team performance against set KPI’s,
• Provides the team with clear vision, goals, and priorities, setting clear expectations of roles and responsibilities, identifies and communicates best practice.
• Provides coaching, direction and leadership support while promoting a client-focused, solution-based delivery results to align with Service Level Agreements.
• Responsible for the recruitment process; screen candidates, create interview guides, conduct candidate interviews, candidate selection.
• Provide training to new employees on company policies and procedures.
• Facilitates the individual team member goal setting process and personal development.
• Promotes Health and Safety amongst all team members.

Qualifications and Skills :

• Post-Secondary Business or Finance Degree and / or Professional Accounting Designation.
• Minimum 8 years’ experience in progressive and responsible roles related to financial and management accounting.
• Minimum 5 years’ experience in as a Supervisor of more than 5 staff, providing coaching, team building, performance feedback, and team goal setting.
• Experience working in a strong customer service focused environment.
• Excellent critical thinking, analytical and problem-solving skills including the ability to think outside of the box, deal with ambiguity and challenge information.
• Proven track record in building and maintaining strong relationships with internal and external stakeholders. Create a positive climate where team spirit and coordination are fostered.
• Knowledge of PDI, JDE, Great Plains, Infosys and GetPaid considered an asset.
• Strong proficiency in Microsoft Office with an advanced level of proficiency with Microsoft Excel
• Strong written and verbal communication skills along with the ability to work well in cross-functional teams.
• Strong understanding of financial systems, processes and internal controls including a working knowledge of GAAP (IFRS)
• Well-organized and detail-oriented with a strong commitment to ensuring deadlines are achieved.
• Travel will be required for this position.

We Offer :

• Our Performance-based Annual Incentive Plan, an annual bonus awarding your performance.
• A share in our success through the Employee Share Purchase Plan and 100% company matching.
• A flexible group benefit plan that offers health and dental coverage choices to meet the needs of each unique employee.

Inclusive of life and disability insurances, Health Care and Lifestyle Spending options, and a supportive Employee and Family Assistance Program.

• Participation in Parkland Pledge, an employee-driven charitable giving program.
• An employee referral program earn up to $2000 for your referral.
• In-house learning and development opportunities, leadership training, international opportunities.
• Discount Programs and Educational Scholarship Programs for family members.
• Save on gas at our participating gas stations across Canada (Chevron, Fas Gas, Ultramar, and Pioneer).
• A safety focused work environment and ongoing safety training.

Please note :

• Candidates must be legally able to work in Canada at this time. Parkland regrets that it is unable to sponsor employment Visas.
• Parkland Corporation is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities.

Parkland Corporation will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request.

If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.

Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and / or Fitness for Duty testing.

This position will close on May 10, 2024 .

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