Administrative Assistant
The Administrative Assistant provides support to the National Sales Manager and Outside Sales Representatives. This candidate will possess a positive, energetic, and professional disposition, be highly adaptable and results-oriented with a meticulous attention to detail .
This position will be 20 hours per week and working remotely from home with travel as required to attend meetings, trade shows, etc.
Responsibilities :
- Provides administrative support to the Sales Manager;
- Prepares and processes correspondence reports (including that of a confidential nature);
- Manage agendas, dispatch meeting invitations, book meeting rooms, and arrange for IT resources and other requirements;
- Record and distribute minutes of meetings;
- Monitor, screen, respond to, and distribute incoming communications;
- Complete monthly expense reports for the National Sales Manager;
- Pre-approve monthly expense reports for the Sales Reps in Concur;
- Run weekly / monthly reports;
- Work with Marketing Department to develop literature for Canada;
- Work with Marketing department on magazine ads and promotional communications;
- Assist with ordering and organizing literature;
- Ship out supplies, literature;
- Assist with updating sales manuals;
- Update price lists and discount sheets as necessary;
- Update and maintain mileage reports;
- Answer incoming calls from Sales Team;
- Order and contract promotional items with outside vendors ;
- Ensure Mueller Canada binders are current and updated.
Qualifications
- Diploma / degree in Business Administration or related field is an asset;
- 3 to 5 years’ experience as an Administrative Assistant;;
- Strong written and verbal communication skills;
- Strong knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint;
- Excellent organizational and planning skills and the ability to multi task priorities;
- Good interpersonal skills and a team player.
- Must have a valid driver’s license;
- Bilingual in the French language is required.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.
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