Location : Full Time Onsite
Salary : $50,000-$60,000 Annually + Performance Bonus
Reporting Line : Reports to the Director of Operations
Our client is a leading IT Cyber Solutions integrator located in the National Capital Region. We are looking for a motivated, energetic, personable, and eager Administrative Assistant to join our dynamic team.
As an Administrative Assistant, your primary role will be to support the Operations and teams by assisting in a variety of tasks such as contracting, procurement, sales, client and partner liaison, etc.
Key Responsibilities :
Act as a central point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate person or department.
Assist the sales team with registration of deal opportunities and tracking of expiry dates.
Prepare, update and track quotes for the sales team.
Maintain accurate records in Salesforce CRM, such as updating deal opportunities for the sales team and updating contract profiles.
Work closely with the proposals team to support RFP / RFQ responses.
Coordinate internal and marketing events / workshops with partners and clients. This includes but is not limited to booking venues, coordinating food / refreshments, accommodations for partners / clients, coordinating with AV vendors, etc.
Office coordination with vendors such as building landlord, parking, mail couriers, phone / internet companies, etc.
Oversee office supplies inventory and procurement, ensuring adequate stock levels at all times.
Ensuring boardrooms, kitchen, and lounge areas are clean (filling / emptying dishwasher as needed, wiping down counters / boardroom tables, etc.)
Assist the Sales team with lead generation and marketing campaigns.
Help manage corporate social media channels including website and LinkedIn page.
Other related tasks as required.
Proficiency in English, excellent verbal and written communication skills, French is an asset
Ability to obtain a Canadian Federal Government security clearance Secret Level preferred
Proven experience in an administrative role, preferably in a corporate environment.
Strong organizational skills with the ability to multitask and prioritize workload effectively.
Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
Proficiency in Microsoft Office suite, specifically Excel and other relevant software applications.
Experience using CRM Systems (ie. Salesforce) would be an asset.
Attention to detail and accuracy in all tasks.
Ability to maintain confidentiality and handle sensitive information with discretion.
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