Chief Administrative Officer

Job Description : Job Description

Job Description

Provides strategic support to the Trust Council and the Executive Committee in discharging its responsibilities.

Establishes terms of reference, orients trustees on roles and responsibilities, organizes ongoing educational sessions

on governance, land use planning and topical issues, interprets and advises on legislation, provides expertise, advice

and recommendations on governance and strategic directions / matters, and counsels individual trustees on

potentially controversial issues and how to avoid or manage these situations.

2. Organizes and attends quarterly Trust Council meetings, monthly and ad hoc Executive Committee meetings and

standing committee meetings such as the Financial Planning Committee. Oversees the preparation of the agenda,

background information and guest speakers, provides expertise during the meeting, presents issues for

consideration or decision (i.e. analysis and recommendations for policy issues, business cases for major

expenditures) and directs follow up actions.

3. Oversees operational support to the 13 LTC's ensuring the provision of local planning and regulating resources,

expertise and services. Oversees operational support to the Islands Trust Fund Board ensuring the provision of

policy, ecosystem protection, fund management, property management and public relations resources, expertise

and services.

4. Establishes and advises on a strategic planning framework and facilitates a strategic plan review every four years.

Informs and guides the Executive Committee and Trust Council on resourcing levels (budget, staff and timelines) to

carry out objectives given competing priorities. Provides quarterly reports on progress, status and issues.

5. Guides the Islands Trust's liaison with political and executive level representatives from related agencies.

Supervises the preparation of speaking points / background information, briefs / coaches Executive Committee or

council representatives and attends meetings, explains and advocates for Island Trust initiatives / issues, and

requests ministerial approvals related to financial requisitions, intergovernmental agreements and land use regulations.

6. Negotiates interagency protocol agreements (i.e. Industry Canada, regional districts and Bowen Island Municipal

Council), and directs the maintenance and updating of these agreements. Encourages proactive outreach and

relationship building opportunities and facilitates resolution of significant or high profile interagency issues.

7. Manages Islands Trust lawsuits (i.e. negligence), liaising between trustees and legal team, providing direction to

lawyers, assisting with case preparation, and acting as an expert witness.

Corporate Accountabilities with Islands Trust Organization and Employees

8. Translates the Executive Committee and Trust Fund Board's strategic direction into an operational framework and

oversees the formulation and implementation of legislation, policy and programs to meet strategic goals. Leads the management team in determining the resources necessary (staff, budget and equipment) to meet

strategic goals, building business cases, determining appropriate organizational structure, allocating and managing

fiscal and human resources including hiring, training and managing employee performance.

11. Accepts responsibility for any powers which may be delegated by the Head of the Public Service Agency under the

Public Service Act.

12. Leads the management team in establishing annual work plans, determining employee roles and responsibilities,

identifying work targets, strategies and performance measures. Provides oversight to the prioritization,

implementation and delivery of targets based on strategic goals.

13. Provides leadership to a staff complement of approximately 50 employees located in three offices, promoting a

positive work environment with high performing and engaged employees and sponsoring initiatives such as

employee engagement surveys, island site visits and supervisory training.

Skill set info

A degree in a related field such as land use management or public administration, and considerable current and

progressive management or senior professional experience (a minimum of five years of experience gained over last

10 years). Prefer a related graduate degree.

Working independently in a complex political or governmental environment with experience managing or

developing and implementing policy, legislation and / or programs.

Leading and supervising staff, setting goals, coaching / mentoring employees and team building. Building cooperative working relationships and liaising with a variety of internal and external stakeholders.

Negotiating, mediating and managing high profile issues and / or conflict.

Explaining, and presenting high level policy, practices, and strategic plans both verbally and in writing, in a clear and

concise style that is appropriate to the audience, including : delivering presentations to executives / senior

management, island community representatives and stakeholder groups.

Preference may be given to applicants with direct management experience in leading and supporting the creation of

a new work unit, organization or business area, or experience leading and supporting an organization through a

period of significant change or transformation

Knowledge and Abilities

Comprehensive knowledge of local government practices and the public sector environment with sound knowledge

of the legislation, policies and current land use practices, initiatives and issues in B.C. and the Islands Trust mandate

and issues. Comprehensive knowledge of local government and land use planning law.

Knowledge of related case law and litigation practices.

Considerable knowledge of strategic planning, human resource management, financial management and

performance management.

Comprehensive knowledge of computer programs including proficiency in internet searching, related survey tools,

proprietary software including Microsoft Office - Word, Excel and PowerPoint.

Ability to lead and supervise staff, set goals, coach / mentor employees and team build.

Ability to build cooperative working relationships and effectively liaise with a variety of internal and external

stakeholders. Ability to negotiate, mediate and manage high profile issues and / or conflict.

Ability to explain, and present high level policy, practices, and strategic plans both verbally and in writing, in a clear

and concise style that is appropriate to the audience, including : delivering presentations to executives / senior

management, island community representatives and stakeholder groups. Comprehensive knowledge of computer programs including proficiency in internet searching, related survey tools, proprietary software as well as Microsoft Office - Word, Excel and PowerPoint.

Education

Graduate degree

Certifications (if required)

Documentation Required for submission

Successful completion of security screening requirements of the BC Public Service, which includes a criminal records

check as required by the Islands Trust Executive Committee.

A valid BC Drivers licence and Canadian passport is required.

Work Hours

Monday thru Friday, 8 : 00 AM to 5 : 00 PM PST except Federal

holidays

Account Manager Name (Proposal Team)

Work authorization required

US Citizen Only

Relocation is accepted

Remote work

Additional Notes if any

Candidates from British Columbia with valid BC Drivers licence and Canadian passport is required