Document Controller

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future—responsibly, inclusively, and with purpose.

About the Project

You will be part of our Pape North Connect project, playing a key role in driving its success and contributing to one of Canada’s most exciting infrastructure projects.

About the Job

We are hiring a Document Control Coordinator to step into an existing role, on our Document Control team, on the Pape North Connect project. This position reports to the Information Document Control Lead.

What You Will Be Doing?

• Process all incoming and outgoing documents (document, drawings, correspondences) within various project systems (Aconex, Unifier, ProjectWise) as per client requirements
• Perform prescribed Quality Assurance & Check (QA / QC) on all submissions to the client
• Allocate project document drawing numbers as per project numbering convention
• Identify and coordinate with project team for any issues or discrepancies raised by project members or client
• Work closely with project members providing training related to document control project processes and assisting with the submission requirements when required
• Ensure achievement of established turnaround time from receipt of request for distribution to completion of processing and distribution of documentation by processing the submissions in a timely manner
• Assist project team with using, creating, developing, and extracting reports from Oracle Aconex System
• Assist in the maintenance of a reporting system to track NCR’s, RFI’s, CO’s and other documentation deemed critical by the project
• Identify and escalate process and system issues to the Document Control Manager in a timely manner
• Maintain the project distribution matrix within EDMS (Aconex)
• Identify opportunities for continuous process improvement and monitor for new and emerging software solutions
• Follow up with all discipline personnel for action items
• Ensure document data complies with implemented procedure and policies
• Maintain confidentiality around sensitive information and terms of agreement
• Retrieve files as requested by individuals from different disciplines
• Prepare ad-hoc reports on projects as needed

What We Are Looking For?

Compensation :

Successful candidates chosen for this position can expect to earn between $60,000-$100,000. The exact salary you will earn within this range is dependent on the specific project to which you are assigned.

Why Choose Webuild?

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.