office administrative assistant

• Work Term : Temporary
• Work Language : English
• Hours : 30 hours per week
• Education : Secondary (high) school graduation certificate
• Experience : 1 to less than 7 months
• or equivalent experience

Work setting

Consulting firm

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Oversee the preparation of reports
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Access
• MS Office
• Electronic mail

Technical terminology

• Legal
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements

Security and safety

Criminal record check

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Quick learner

Screening questions

• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Health benefits

Paramedical services coverage

Support for persons with disabilities

Provides physical accessibility accommodations (for example : ramps, elevators, etc.)

Support for newcomers and refugees

Participates in a government or community program or initiative that supports newcomers and / or refugees

Support for youths

Participates in a government or community program or initiative that supports youth employment

Support for Indigenous people

Participates in a government or community program or initiative that supports Indigenous people

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
6 days ago