Legal Administrative Assistant - Employment & Labour/ Litigation (Toronto Office)

What You’ll Do

• Act as the go‑to person for your team, providing guidance and organizational support.
• Draft correspondence as part of daily administrative responsibilities.
• Manage and organize documents within the firm’s document management system.
• Handle office and file organization tasks.
• Prepare accounts and related documentation.
• Coordinate and schedule meetings as needed.
• Manage calendars for efficient workflow.
• Use technology to support client service in an efficient and effective manner.

Civil Litigation Support Responsibilities:

• Draft court documents and pleadings, including motions and affidavits of service.
• Conduct court searches.
• Schedule applications and questionings.
• Assist with pre‑trial and trial preparation.
• Manage limitation systems.
• Support filings with the Ontario Labour Relations Board.
• Assist with immigration‑related matters.

What You Bring

• Legal Assistant Diploma with a minimum of 7-10 years of Employment and Labour experience.
• Experience working with the Human Rights Tribunal, Ontario Labour Relations Board, and Employment Tribunals.
• Strong litigation background, including knowledge of the Rules of Civil Procedure.
• Familiarity with processes of the Superior Court, Court of Appeal, and Supreme Court of Canada.
• Knowledge of Ministry of Labour, WSIB, and immigration procedures (asset).
• Strong administrative, organizational, and interpersonal skills.
• Detail‑oriented with the ability to meet deadlines effectively.
• Strong team player offering exceptional client service.
• Comfortable working with evolving technology.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience with Desksite, IntApp, and 3E or similar document management, file‑opening, and accounting software.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary range -$60,000-$75,000 annually

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on theApply Nowbutton.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

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