FOIP and Divisional Records Specialist - Business and Operations Department - Education Centre

FOIP and Divisional Records Specialist

Business and Operations Department - Education Centre

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together.

RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a full-time (35 hrs / wk) FOIP and Divisional Records Specialist position starting immediately.

The Freedom of Information and Privacy (FOIP) and Divisional Records Specialist is responsible for providing advice on interpretation and compliance with the legislative requirements of the FOIP Act under the overall direction of the General Counsel.

The FOIP and Divisional Records Specialist will provide recommendations, and guidance in interpreting legislation, ensuring the statutory appropriateness of decisions and compliance with legislation, and advises Rocky View Schools (RVS) on applying the privacy provisions to information and records management practices.

This position is also responsible for implementing and administering the framework of RVS records management program, including planning, organizing, monitoring and coordinating the maintenance, protection, retrieval and disposition of all information.

The location of this position will be at the Education Centre in Airdrie, Alberta.

Responsibilities Include

Advises and provides recommendations to RVS on applying the privacy provisions to information management practices and policies

Independently assess formal FOIP requests and manage the complexity, clarity, and scope of routine requests or disclosure under consideration

Conduct privacy breach investigations, including reviewing documentation, interviewing complainants, respondents and employees, and report findings and recommendations and risk mitigations

Develops procedures, guidelines and resources and presents training courses to assist personnel employees in complying with the FOIP Act

Assesses requests to access information and provides responses that are legally defensible under the FOIP Act and related legislation

Liaises with the Office of the Information Commissioner on responses to complaints and requests for reviews and preparation for Privacy Impact Assessments

Acts as first level of support / contact for employees and leadership regarding queries on FOIP or related legislation and corresponding Administrative Procedures

Maintains a high level of integrity and business professionalism in dealing with internal and external agencies

Create and facilitate training and informational sessions to RVS employees and leadership on privacy and information management practices

Defends and / or justifies RVS’ recommendations in reviews or investigations conducted by the Office of the Information and Privacy Commissioner as requested

Conducts Privacy Impact Assessments and maintains Personal Information Banks as required under

FOIP Legislation

Administers the information and records management program, including planning, organizing, monitoring and coordinating the maintenance, protection, retrieval and disposition of all information and develop appropriate planning tools

Determines standards, guidelines and practices regarding corporate records that will form part of RVS policy

Leads records management initiatives and gives advice and guidance to department managers and staff

Analyzes and provides recommendations on records management hardware and software requirements based on corporate, school and individual department needs

Researches, develops and implements standards, policies and handling procedures for information creation, maintenance, storage, retention, retrieval and disposition of Divisional information

Interprets and applies relevant statutory practices to records management practices, including under FOIP legislation and the Education Act

Education / Experience

Degree in Business, Public Administration, Project Management, Information Management, or a related field

Information Access and Protection of Privacy (IAPP) Certificate, Certified Information Privacy Professional Designation (CIPP-C), Privacy and Access Council of Canada (PACC) or equivalent

5 - or more years of experience in interpreting, researching, and applying the FOIP Act, PIPA, or similar legislation

Experience working in a school division or public sector employer is considered an asset

Rocky View Schools Benefits

3 weeks Vacation pro-rated based on start date

11 Earned Days pro-rated based on start date

Hybrid (one day a week, working remotely) with Supervisor approval

Benefits Plan (Extended health, Dental, Wellness & Health Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)

Defined Benefit Pension Plan

Professional development and training opportunities

Free parking

Pre-Employment Requirements

The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

Proof of qualifications / education as required by the position

Open to : Internal and External applicants

Salary : $38.44 - $46.70 per hour

How to Apply

We request all applications be placed through http : / / rockyview.simplication.com / . Applications must include your cover letter, resume and contact information of three professional references.

Quote Job Code #3814510

Closing Date : On or before October 25, 2024 by 4 : 30 PM MST

Rocky View Schools

Human Resources

https : / / www.rockyview.ab.ca / careers / current opportunities

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview.

Please ensure your online profile information is up to date so there is no delay in contacting you.