Accounting Manager

Job Description

Job Description

Salary : About Us :

Nicoyas mission is to improve human life by helping scientists succeed. We are a fast-paced, rapidly growing company with a worldwide presence based in Kitchener, Ontario. We have a team of world-class engineers, scientists, and designers building innovative products to help researchers make their next big discovery. Our newest product, Alto, is a scientific instrument for the biotechnology research and drug discovery industry. It provides detailed information on molecular interactions using optical nanosensor technology known as localized surface plasmon resonance (LSPR). It is the first SPR instrument on the market to incorporate Digital Microfluidics technology which has redefined an industry that has been primarily dominated by highly expensive and complex instrumentation.

About You :

You are a highly organized, results-oriented professional with strong problem-solving abilities. Self-motivated and capable of working independently, you also know when to seek guidance to ensure accuracy and alignment. You take ownership of everything you do from start to finish, demonstrating proactivity in completing deliverables and communicating status updates to leadership. You are passionate about continuous improvement, always looking for ways to enhance quality, efficiency, and the effectiveness of accounting processes. You thrive in a small-team environment, value collaboration, and are excited to build your career within a fast-growing technology company.

Specifically your responsibilities will include :

• Co-ordinate and manage the accounting, payroll, and administration for company and company subsidiaries as assigned
• Oversee daily banking activities and financial processes, ensuring all transactions are accurately recorded and reconciled in a timely manner.
• Prepare journal entries and ensure all bank transactions are properly accounted for
• Manage the processing and posting of transactions, including invoices, receipts (checks, wires, EFTs, credit cards), journals and related reports.
• Oversee credit card usage, transaction verification, reporting, and timely payment of statements; provide oversight for subsidiary credit card processes.
• Record bank transactions and bank reconciliations
• Prepare monthly reconciliations for all balance sheet accounts with the Finance team
• Manage the financial controls & reporting of the order cycle, including customer purchase orders and commercial agreements.
• Sales administration including : vendor and other registrations, coordination with customer and sales team, etc.
• Maintaining the accounts receivable ledger including customer follow-ups
• Maintaining the link between the inventory management system and the accounting system from order to COGS
• Posting all month-end adjustments including but not limited to : prepaids, capital assets and amortization, accruals, interest adjustments, etc.
• Manage other financial responsibilities, including corporate financial and payroll reporting (HST, EHT, WSIB, 1099), month-end closing process and business plan.
• Ensure that a complete and accurate set of accounting records is maintained according to Generally Accepted Accounting Principles and following corporate procedures.
• Review and approve employee expense reimbursement reports and enter into the payroll system for payment processing
• Monitor the companys cash activity and provide oversight of subsidiary cash activity to support effective cash flow management.
• Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory standards across all entities.
• Assist with the preparation of funding applications and claims for government programs such as IRAP and SR&ED
• Other miscellaneous administrative tasks

Where you Shine!

Qualifications :

Tools Knowledge / Experience Preferred :

Perks :

Nicoya is an inclusive and equal opportunity employer. If you require accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially.

In your application, please include your resume along with a cover letter. While we appreciate all applications, only those candidates selected for an interview will be contacted.