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Bookkeeper/ Office Admin - part-time, 1 year contract
Bookkeeper/ Office Admin - part-time, 1 year contractGrand River Personnel Limited • Kitchener, Region of Waterloo, CA
Bookkeeper / Office Admin - part-time, 1 year contract

Bookkeeper / Office Admin - part-time, 1 year contract

Grand River Personnel Limited • Kitchener, Region of Waterloo, CA
1 day ago
Job type
  • Part-time
Job description

Bookkeeper / Office Admin - part-time, 1 year contract

Grand River Personnel Limited is seeking a Bookkeeper / Office Manager to join their team in Kitchener. This 20‑hour per week position supports daily financial and administrative operations for a one‑year maternity leave replacement.

Pay : CA$25.00 / hr - CA$35.00 / hr

Key Responsibilities

  • Maintain accurate financial records in accordance with not‑for‑profit accounting standards.
  • Process accounts payable, accounts receivable, payroll, and bank reconciliations.
  • Prepare quarterly financial statements and budget tracking reports for management and the Board.
  • Assist with annual audits, funding applications, and financial reporting to government agencies.
  • Monitor cash flow and expense allocations in line with approved budgets.
  • Ensure all financial transactions comply with internal controls and funder requirements.

Administrative Support

  • Support daily office operations including correspondence, filing, and data entry.
  • Prepare reports, letters, and documents for the Board.
  • Allocate tasks and assignments to staff and monitor their performance.
  • Ensure resident records, lease agreements, and related documentation are maintained.
  • Assist with scheduling, communication, and coordination of meetings or inspections.
  • Update and maintain SOPs and ensure administrative procedures are followed consistently.
  • Reporting & Compliance

  • Prepare and submit required reports to the Ontario government and funding bodies.
  • Assist with housing service agreements, data tracking, and compliance audits.
  • Support policy development and ensure adherence to privacy and confidentiality standards.
  • Qualifications & Skills

  • Minimum 2‑5 years of bookkeeping and administrative experience, preferably in a not‑for‑profit or housing setting.
  • Post‑secondary education in accounting, business administration, or related fields.
  • Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite (Excel, Word, Outlook).
  • Strong understanding of not‑for‑profit financial practices and Ontario housing reporting requirements.
  • Proven ability to work independently, take initiative, and make sound judgments.
  • Exceptional organizational, problem‑solving, and time‑management skills.
  • Excellent written and verbal communication abilities.
  • Attention to detail and accuracy in data management.
  • Knowledge of Standard Operating Procedures (SOPs) and policy implementation.
  • Experience with the Ontario Ministry of Housing, Regional Government Housing, or similar reporting systems is an ASSET.
  • Familiarity with housing provider legislation, compliance, and tenant relations is an ASSET.
  • Experience in a not‑for‑profit, community housing, or seniors’ residence environment is an ASSET.
  • For applications, send resume to jayne@grandriverpersonnel.ca

    Grand River Personnel is committed to promoting accessibility for Ontarians with disabilities and complying with the Accessibility for Ontarians with Disabilities Act, and makes accommodations available for applicants with disabilities in its recruitment processes.

    Seniority level : Associate

    Employment type : Part‑time

    Job function : Accounting / Auditing and Administrative

    Industries : Non‑profit Organizations

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    Bookkeeper • Kitchener, Region of Waterloo, CA

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