Executive AssistantTGA Group • North York, ON, Canada

Executive Assistant

TGA Group • North York, ON, Canada

14 days ago

Job type

Full-time

Job description

TGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that reflect the way people want to live and work today, while evolving for tomorrow.

Due to growth, we are currently seeking an Executive Assistant to join our team.

Position Overview :

We are seeking a proactive, business-minded Executive Assistant who excels at anticipating needs, driving follow-through, and maintaining operational excellence. This role goes beyond traditional administrative support—it requires strong business understanding, sound judgment, and the ability to act as a strategic partner to the Executive.

The Executive Assistant will streamline communication, coordinate complex logistics, track and drive action items, and support the preparation of documentation, presentations, and decisions. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities :

Executive Support & Communication

Provide dedicated, high-level administrative support to the Executive, with additional support to other leaders as needed
Act as a key liaison between the Executive, internal teams, and external partners
Ensure clear, timely, and professional communication on behalf of the Executive
Monitor executive inboxes, draft and refine written correspondence, and prioritize issues requiring attention

Business Operations & Follow-Through

Track action items across the organization and ensure timely follow-up, resolution, or appropriate delegation

Prepare, edit, and manage confidential documents, including reports, presentations, contracts, and briefing materials

Support coordination of project activities, reporting, simple data analysis, and budget tracking

Scheduling, Logistics & Organization

Manage calendars, appointments, meetings, and events, ensuring alignment with business priorities

Coordinate meeting logistics, prepare agendas, and ensure the Executive is fully briefed

Organize and maintain digital and physical filing systems to ensure information accuracy, accessibility, and compliance

Coordinate occasional travel arrangements and related documentation

Relationship & Stakeholder Management

Foster productive relationships across departments and with key external partners

Communicate with tact, professionalism, and discretion, especially when handling sensitive or confidential matters

Required Knowledge & Experience

3-5 years of experience providing executive-level administrative support in a corporate or professional environment

Strong business acumen with the ability to understand priorities, anticipate needs, and support decision-making

Proficiency in Office 365 applications, Teams, Zoom, and related collaboration platforms

Demonstrated experience with complex scheduling, event coordination, travel planning, and supporting budgets

Experience with project coordination, reporting, data analysis, or budget monitoring is considered an asset

Exceptional organizational skills, customer service orientation, and proven ability to handle confidential information

Strong interpersonal and problem-solving skills with the diplomacy required to work effectively across diverse stakeholders

AODA Statement

TGA Group encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

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Executive Assistant • North York, ON, Canada

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