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Payroll Administrator
Payroll AdministratorToronto Community Housing • Toronto, ON, CA
Payroll Administrator

Payroll Administrator

Toronto Community Housing • Toronto, ON, CA
13 days ago
Job type
  • Permanent
  • Temporary
Job description

Overview

Payroll Administrator at Toronto Community Housing (Division : People & Culture). Full‑time temporary contract of approximately 18 months. Salary : CA$78,648 – 94,378 annually. Hybrid work arrangement available. One vacancy.

What We Offer

  • Minimum three (3) weeks paid annual vacation, increasing with years of service.
  • Four (4) paid personal days.
  • Defined benefit pension plan with OMERS, 100‑per‑cent employer matching.
  • Health and dental benefits.
  • Employee and family assistance program.
  • Maternity and parental leave top up (93% of base salary).
  • Training and development programs, including tuition reimbursement CA$1,500 per calendar year.
  • Fitness membership discount.

Responsibilities

  • Full‑cycle payroll processing / administration from new hire to termination for all employees.
  • Analyse payroll errors and provide proactive solutions.
  • Interpret and analyse special payments such as Retiring Allowance, Termination Payments, and Grievance settlements.
  • Process and verify transactions to update payroll files in accordance with policy, legislative requirements, and collective agreements.
  • Process weekly international trade payroll and bi‑weekly local payrolls, ensuring accuracy and timeliness.
  • Reconcile and prepare year‑end data for T4, Employer Health Tax, CRA, and WSIB requirements.
  • Act as front‑line subject‑matter expert facilitating payroll duties.
  • Respond to inquiries with service‑standard excellence, providing guidance to staff, agencies, and partners.
  • Liaise with trade unions and People & Culture regarding collective agreement changes and grievance settlements.
  • Participate in corporate presentations and information sessions.
  • Reconcile and prepare payroll‑related monthly statements, general ledger entries, and year‑end reports.
  • Create various ad‑hoc reports for internal and external stakeholders.
  • Administer time & attendance system security, training, and validation of work schedules.
  • Collaborate with HRIS Analyst to resolve system issues and monitor post‑implementation solutions.
  • Review and update SOPs and system workflows to identify opportunities for improvement.
  • Conduct staff training on WFC system.

    • Qualifications

  • Bachelor’s degree in Accounting, Business, Engineering, Math, or equivalent.
  • Canadian Payroll Association Certification – PCP designation required.
  • 3–5 years of payroll processing experience, unionized environment preferred.
  • Working knowledge of Employment Standards Act, CPP, CRA, EI, Employer Health Tax, and WSIB regulations.
  • Extensive experience with Ceridian Insync (or equivalent) and understanding of system data connections.
  • Advanced MS Office skills (Excel, Word, Outlook); pivot tables, VLOOKUP, and IF statements proficiency.
  • Knowledge of benefits and pension administration.

    • What’s Next

    This temporary position may be extended or become permanent to meet business needs. If selected, the process will include interviews, assessments, and reference checks.

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    Payroll Administrator • Toronto, ON, CA

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