Accounts Payable Specialist - Co-op

Description

Applications will be reviewed June 14, 2024

Department Summary

The Accounts Payable Specialist interacts with Buyers, Receivers, and Approvers in order to process vendor invoices and manage vendor payments on a timely basis for a defined portfolio of vendors across North America.

Position Summary :

The North American Accounts Payable Department is looking for an energetic detail oriented, organized individual to join the team located in Mississauga Ontario.

The Accounts Payable Specialist is responsible for daily entry of invoices to our ERP system ensuring a match to an accrual, or through workflow approval.

This key role involves interaction with HSS Enterprises business users with gathering and providing detailed information on invoices as well as vendor inquiries about their account.

Reports to the Accounts Payable Manager, North America

Key Responsibilities :

• Process daily invoice entry into our ERP system, ensuring the invoice matches against the system PO and system receiving document
• Where a PO is not required, the AP Specialist manages the approval process, routing the invoices to appropriate individuals for approval and following up to ensure invoices are paid within the desired time frame
• Responsible for assisting in payment runs minimum 3 times per month, ensuring all vendors are paid on their due dates if approved in our ERP system
• Assist any special payment runs to capture discounts or payments that are required to prevent operations issues (e.g. credit limit or service shut down)
• Sort and separate any cheque payments and deliver to the appropriate person / group for signing approval, electronic copies etc.
• Work with our procurement team(s) as well as vendors to manage any invoices with issues or missing approvals
• Reconciling vendor’s account statements when submitted to AP
• Answering vendor related questions on a timely basis
• For any non-automated ERP system, maintain filing and backup in an organized manner, and manage storage filing once per year

Qualifications and Additional Skills :

• 0 to 3 years of hands on full cycle accounts payable experience in an ERP environment
• Knowledge of basic finance and accounting properties
• Excellent communication skills, both oral and written
• Excellent interpersonal skills
• Self-starter, demonstrated ability to identify and solve problems
• Attention to detail and well organized
• Intermediate, or above, Excel / Word user
• ERP experience an asset : JD Edwards, Concur, Inspyrus AP Automation

Benefits of Employment : IKO recognizes that its success is due to the strength of its employees. A primary goal of IKO is to promote individual employee's sense of accomplishment and contribution so that employees enjoy their association with IKO.

The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, IKO.

We are pleased to offer competitive compensation, health care, a progressive and challenging workplace and a commitment to teamwork and integrity.

Diversity and Equal Opportunity Employment : IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

IKO Industries Ltd. encourages and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.