Senior Payroll Specialist (Accounting & Payroll)

“How do you live in the moment?”

We are passionate about ‘Making Every Moment Matter’™. We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass, and who has a commitment to teamwork. The ideal candidate is a warm and loving person who makes meaningful connections with those they are caring for.

The Senior Payroll Specialist reports to the Director of Payroll & Accounting and is expected to process payroll, assist with budgeting, and monthly and year-end statement preparation, annual payroll audit as well as benefit administration, annual T4 and other government reporting, and the ongoing set-up, maintenance and improvement of payroll and budgeting systems.

Wage: The starting annual salary is $75,000.

Vacancy: This is an existing vacancy.

Responsibilities:

• Ensures that the department maintains compliance, which is consistent with the Ministry of Health and Long Term Care, Generally Accepted Accounting Principles internal policies/procedures, collective bargaining unit agreements, Employment Standards
• Ability to problem solve, conflict resolution skills.
• Supervision of Bookkeepers in payroll processing and preparation of bi-weekly payroll and annual reporting.
• Demonstrates good knowledge of Collective Agreements, Employment Standards Act and Labour Relations Act
• Conducts regular audits of facility systems, both computerized and supporting manual sub-systems.
• Participates in annual external audit of facilities.
• Required to understand the nature and meaning of quality indicators
• Payroll and related accounting functions are completed accurately and on time including, but not limited to:
  • Assisting with setup and maintenance of the facility payroll systems
  • Assist with creating payroll journal entries files in GLI and post to NetSuite for all homes
  • Assistance with maintenance of group benefits plans
  • Preparation of payroll clearing GL account analysis monthly
  • Review Payroll Payables for centralized payrolls & as needed for homes with vacant bookkeeper position
  • Training & Support homes as needed
  • Process WSIB reporting & premium payments
  • Conduct Annual Payroll Audit
  • Assist homes with mass retro payments & vacation roll-over audit and import
  • Calculate payroll manual payments in ADP & process the payment in NetSuite
• Annual WSIB & EHT Reconciliation
• Preparation of T4 reconciliation for all homes, including following up on CRA NOA
• Payroll processing
• Assisting with ADP implementation for new homes
• Preparation of specific Ministry of Health annual reports
• Oversee year-end payroll process and tax forms
• Assistance with preparation of budgets, annually and as needed
• Assistance with preparation of monthly statements
• Oversee year-end payroll process and tax forms

Qualifications:

The qualifications needed to join our family are as follows:

• PCP designation is required.
• Bachelor’s degree in accounting or business administration
• Minimum 10 years payroll setup with ADP or Ceridian and accounting experience in a unionized environment.
• Experience with benefit administration
• Experience with payroll accounting and P&L variance analysis
• Proficient in MS Office Excel
• Experience with training and supporting others, both bookkeepers/accountants and operation/nursing managers.
• Experience with payroll reporting to 3rd parties such as CRA and the Ministry of Health
• Experience with payroll related reconciliations & analysis and accounts payable
• Ability to interpret Union contracts, Employment Standards Act, policies and procedures.
• Sense of responsibility, integrity, and confidentiality.
• Ability to multi-task.
• Well-developed interpersonal skills and demonstrated ability to interact efficiently and courteously with residents, public, employees, and volunteers.
• Ability to demonstrate care in use of supplies and equipment, and the ability to maintain neat work area.
• Good organizational skills.
• Ability to work independently.
• Must be levelheaded and calm in emergencies.
• Second language an asset.
• Background in long-term care is an asset.
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one
• As a condition of employment, candidates are required to submit documented results of TB testing (within the last six months or within 14 days upon hire) or a chest X-ray (within the last year), as per Public Health requirements.
• Two supervisory references are required.
• Travel is required.

What do we offer you?

• Competitive wages
• Employee benefits
• Employee perks
• Employee and Family Assistance Program
• Matching RRSP contribution
• Support for personal and professional growth

We look forward to speaking with you and Making Every Moment Matter™. Although we appreciate all applicants' interest, only those selected for further consideration will be contacted.

As part of our recruitment process, we may use secure, limited AI tools to assist with administrative tasks such as organizing applications or analyzing role alignment. These tools are used solely to support our recruitment team. All hiring practices are equitable, inclusive, and privacy-conscious. Any personal information collected or processed is handled in accordance with the Personal Information Protection and Electronic Act (PIPEDA) and our internal privacy policies.

We strive to be diverse, inclusive, fair, equitable and accessible by addressing barriers and promoting dignity and respect for all. If you require accommodation at any time during the recruitment process, please contact the hiring manager.