Time Entry ClerkUniversity of Victoria • Victoria, Capital Regional District, CA

Time Entry Clerk

University of Victoria • Victoria, Capital Regional District, CA

5 days ago

Job type

Full-time

Job description

Join to apply for the Time Entry Clerk role at University of Victoria

Working as part of a team, the Time Entry Clerk is responsible for :

Accurately code and key timesheet payments in accordance with campus collective agreements, University policy and procedure, labour standards and HRSDC regulations;
Provide customer support to Department and Web Time Entry users;
Prepare Records of Employment and maintain employee records;
Respond to enquiries by Faculty, staff and external stakeholders.

Skills

Proficiency with MS Windows Office Suite

Intermediate skills in creating and maintaining excel spreadsheets

Advanced keyboarding skills with a minimum typing speed of 50 w.p.m

Specialized Knowledge / Education

High school graduation

Completion of Payroll Compliance Practitioner (PCP)

Completion of recognized accounting courses toward a certificate or diploma program highly desirable

Experience

Considerable payroll experience preferably obtained from a large, unionized environment

Previous experience with Banner HR system highly desirable

Demonstrated in-depth knowledge of Employment Standards regulations

Applied knowledge of campus collective agreements considered an asset

Thorough knowledge of principles, practices and methods of payroll and office procedures including document processing and records management

An equivalent combination of education, experience and / or training may be considered

Personal Excellence / Abilities – Information / Records Administration

Applies an in-depth knowledge to a variety of moderately complex processes and procedures

Coordinates various records requiring the application and interpretation of University policies and procedures, diverse laws, regulations and collective agreements

Reviews data and information for accuracy and completeness using multiple guidelines from a variety of sources

Efficiently performs tasks with attention to detail under extremely tight deadlines

Performs research, data collection and analysis of information assimilated

Understands software used to perform day-to-day functions

Uses established filing and data systems, functions and / or procedures

Office Technology

Accurately keys 50 wpm for high volumes of data input that includes a significant proportion of numerical data

Integrates varying software applications and systems for information and records purposes

Selects, understands and fully applies a variety of features in software programs, databases, information systems and specialized equipment

Utilizes, reconciles and manipulates data from different software systems

Problem Solving

Identifies problems and seeks information from appropriate sources to find solution

Recognizes, defines and resolves non-standard problems using established procedures, practices, and payroll knowledge

Resolves recurring issues and problems as well as unique situations

Serves as a resource for others in resolving unprecedented, non-standard issues and problems

Communication – Verbal

Communicates information clearly to staff, clients and / or public about services, processes and procedures using established guidelines in all matters related to payroll operations

Communicates expectations to other employees which may include formal / informal training

Understands when it is appropriate to release confidential information or to whom to refer questions

Presents ideas in a clear, concise, organized manner while maintaining composure and tact in difficult and / or emotional situations

Communication – Written

Composes, organizes and conveys ideas logically

Independently compiles, analyzes, assimilates and composes information requiring in-depth knowledge and interpretation into varied or non-standard formats with responsibility for content review, accuracy, quality and timelines

Provides clear and concise answers to requests for general information using appropriate grammatical phrase structures

Records and documents information accurately

Organizational Awareness

Understands the organizational structure as well as key resources within the University

General

Ability to work under pressure

Applies exceptional organizational skills to prioritize workload

Handles sensitive situations with tact and diplomacy

Maintains employee confidentiality and confidence

Provides outstanding customer service

Responds well to continuous change, frequent interruptions and changing priorities

Works well both independently and as part of a team

Other

Some bending, lifting and reaching required.

Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries – Higher Education

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Entry Clerk • Victoria, Capital Regional District, CA

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