Labour and Employment Legal Assistant

Job Description

Labour and Employment Legal Assistant(s)

Our Client, an expanding and top-tier law firm, has multiple Legal Assistant positions open in their Labour and Employment division.

The ideal candidate(s) will have a minimum of three years’ relevant legal experience and stellar organizational skills.

Salary : Up to $70K + Benefits + Perks

Key Responsibilities

• Prepare, edit, format, print, scan, and revise correspondence, memoranda, reports, forms, labels, and other printed material through dictation, typing or other instructions, in accordance with requirements set by the lawyer(s).
• Coordinate and disperse tasks to be performed by various resource groups
• Proofread documents and check for appropriate formatting, spelling, grammar, and clarity, based on the firm’s standards and guidelines.
• Open new files, maintain large and complex files, maintain and utilize an orderly filing and retrieval system to ensure ease of reference to paper or electronic records.
• Work with Records Management to close client files as appropriate.
• Update calendars for assigned lawyers including, but not limited to, their meetings, appointments, deadlines, and client-related activities.
• Coordinate lawyer travel arrangements, including itinerary production and travel expense reports.
• Update contact names and addresses in the client database, Interaction, regularly.
• Coordinate client meetings, including arranging for boardrooms, catering, AV equipment, etc.
• Review and forward incoming mail and fax communications to appropriate parties, prepare and process outgoing mail and faxes and arrange for specialize mail or messenger services as required.
• Receive, handle, screen and direct incoming calls as directed by lawyers, respond to routine inquiries and requests and take messages as required.
• Assist with the preparation and finalization of docket entries daily according to firm and client standards in preparation for billing.
• Work with appropriate teams to coordinate new Client and Matter opening.
• Coordinate activities with Support teams as needed.
• Provide support when colleagues are absent or require support in executing daily tasks
• Learn and use available technology to enhance work product including, but not limited to, ACL, Zoom, ShareFile, Adobe, Acumin and Electronic Signatures.
• Other general duties.

Qualifications

• 3+ years’ experience as a Litigation legal assistant. Experience in Labour and Employment law is an asset.
• Technical proficiency
• Multi-tasking with the ability to prioritize deadlines.
• Attention to detail with experience proofreading and organizing documentation.
• Strong written and verbal communication skills.
• Client service oriented and proactive.
• Ability to work well independently and in a team environment.

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Tagged as : Employment & Labour, Legal Assistant, Litigation