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Labour and Employment Legal Assistant

Labour and Employment Legal Assistant

Cartel Inc.Toronto, CA
15 days ago
Salary
CAD65000 yearly
Job type
  • Full-time
Job description

Job Description

Labour and Employment Legal Assistant (Contract)

Salary : Up to $65K

Key Responsibilities

  • Performs all clerical, administrative and general office duties for the assigned lawyer;
  • Communicates with lawyer’s peers, subordinates, clients, boards, etc., to schedule appointments, arbitrations or appearances, and coordinates arrangements for meetings / conferences, etc.;
  • Receives all incoming mail and redirects, prioritizes and records deadlines;
  • Organizes and expedites the flow of work through the lawyer’s offices;
  • Routes or answers routine correspondence and faxes not requiring the lawyer’s attention and initiates follow-up as required;
  • Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
  • Prepares Ontario Labour Relations Board (OLRB), Grievance Settlement Board (GSB) and Human Rights Tribunal Ontario (HRTO) forms according to general instructions and / or precedents;
  • Arranges for proper service and filing of OLRB, GSB and / or HRTO forms;
  • Arranges for timely payment of invoices, completes expense reports, prepares file status reports, work-in-progress reports and pre-bills;
  • Performs transcription functions as necessary and requested;Sets up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system) and frequently controls confidential materials and documents;
  • Enters dockets daily, prepares time summaries and other reports as required;
  • Follows proper file opening and closure procedures, coordinates file closings, and arranges for storage of closed files;
  • Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
  • Provides secretarial assistance to other lawyers if time permits.

Qualifications

  • 3+ of legal administration experience preferably in the field of Labour and Employment Law;
  • Excellent and proven ability to communicate orally and in writing;
  • Ability to communicate in French, orally and in writing, would be an asset;
  • Strong understanding of Labour Board procedures;
  • Strong attention to detail and excellent proofreading skills;
  • Highly organized with an ability to prioritize, meet deadlines, multi-task; and adapt to frequently and rapidly changing priorities;
  • Effectively work in a team environment or independently, as the situation requires;
  • Excellent and accurate keyboarding skills with speed in excess of 55 words per minute;
  • Experience with Word, Excel, PowerPoint and AdobePro;
  • Working knowledge of document management systems (NetDocuments), and time management systems (Tikit / Soluno) would be an asset;
  • Working knowledge of legal office administration through the completion of an office procedures course or related experience.

    • Tagged as : Employment & Labour, Law Clerk