Intermediate Labour/ Construction Legal Assistant – Hybrid Remote

Job Description

Intermediate Labour / Construction Legal Assistant

Salary : $65K (Based on Experience)

Key Responsibilities

• Performs all clerical, administrative and general office duties for the assigned lawyers;
• Communicates with lawyers’ peers, subordinates, clients, boards, etc., to schedule appointments, arbitrations or appearances, and coordinates arrangements for meetings / conferences, etc.;
• Receives all incoming mail and redirects, prioritizes and records deadlines;
• Organizes and expedites the flow of work through the lawyers’ offices;
• Routes or answers routine correspondence and faxes not requiring the lawyers’ attention and initiates follow-up as required;
• Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
• Prepares Ontario Labour Relations Board (OLRB) forms according to general instructions and / or precedents;
• Arranges for proper service and filing of OLRB forms;
• Arranges for timely payment of invoices and completes expense reports;
• Performs transcription functions as necessary and requested;
• Sets up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system) and frequently controls confidential materials and documents;
• Enters dockets daily, prepares time summaries and other reports as required;
• Follows proper file opening and closure procedures, coordinates file closings, and arranges for storage of closed files;
• Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
• Provides secretarial assistance to other lawyers if time permits.

Qualifications

• 2-3 years of legal administration experience preferably in the field of Labour and Employment Law;
• Excellent and proven ability to communicate orally and in writing, with a focus on grammatical, syntax, spelling and punctuation skills;
• Strong understanding of Labour Board procedures and time limitations;
• Strong attention to detail and excellent proofreading skills;
• Highly organized with an ability to prioritize, meet deadlines, multi-task; and adapt to frequently and rapidly changing priorities;
• Effectively work in a team environment or independently, as the situation requires;
• Strong communication skills and client service
• Excellent and accurate keyboarding skills with speed in excess of 55 words per minute;
• Experience with Word, Excel, PowerPoint and AdobePro;
• Working knowledge of document management systems (NetDocs) and time management systems (Tikit) would be an asset;
• Working knowledge of legal office administration
• Ability to work overtime if requested and / or when necessary.

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Tagged as : Construction, Labour, Legal Assistant