Project Administrator

Job Description

Job Description

Salary : About Us :

At Dean-Lane Contractors, we know that great work starts with a great team. For nearly 27 years, we've delivered high-quality plumbing, sheet metal, and fabrication services with a focus on innovation, efficiency, and craftsmanship. From apprentices to foreperson to office professionals, every team member plays a role in delivering projects on time, on budget, and built to last. We invest in technology, training, and peoplebecause we believe in building better, together. Join Dean-Lane Contractors and be part of a team that sets the standard in mechanical construction.

Job Summary :

We are seeking a Project Administrator to support our Project Managers and Coordinators across multiple active projects. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and is skilled at managing documentation, follow-ups, and coordination tasks.

Job Responsibilities :

The duties will include, but are not limited to :

• Provide administrative and project support to multiple Coordinators in obtaining, tracking, and distributing project documentation including RFIs, shop drawings, SIs, and trade drawings.
• Track action items and follow up with internal teams and external partners as required.
• Issue and maintain subcontracts, purchase orders, and project releases based on equipment buyouts.
• Create and maintain weekly suite check-off sheets
• Perform invoice price-checking and coding for approval.
• Assist with the preparation, tracking, and submission of change orders throughout the project lifecycle.
• Maintain systems, including job setup and ensuring accurate information for both site and office use.
• Assist Project Coordinators / Managers in maintaining Microsoft Project schedules weekly.
• Maintain the manpower board and coordinate project-related meetings as required.

Qualifications :

If youre a driven professional who thrives in a fast-paced environment, wed love to hear from you.

Dean-Lane Contractors is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. Dean-Lane will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request.

We thank all candidates for the intertest, however only those selected for an interview will be contacted.