office administration clerk
- Work Term : Permanent
- Work Language : English
- Hours : 35 to 42 hours per week
- Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience : 1 year to less than 2 years
- or equivalent experience
Work site environment
Real estate
Work setting
- Office
- General office
Tasks
- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Work on reports from manual or electronic files, inventories and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Provide customer service
- Label, file and retrieve documents
- Organize and schedule office work
- Store, update and retrieve financial data
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Computer and technology knowledge
- Adobe Photoshop
- Social Media
- MS Word
- MS Outlook
- MS Windows
- Electronic mail
Transportation / travel information
- Own transportation
- Own vehicle
Work conditions and physical capabilities
- Repetitive tasks
- Attention to detail
- Work with minimal supervision
Personal suitability
- Adaptability
- Energetic
- Hardworking
- Outgoing
- Positive attitude
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Punctuality
- Team player
Screening questions
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- What is your current field of study?
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Financial benefits
- Group insurance benefits
- Life insurance
Other benefits
- Free parking available
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