Office Coordinator - Part time

What makes this role important at Ipsos?

We are currently hiring an Office Coordinator to assist with daily functions for running an office. The position is 20 hours per week (5 hours a day x 4 days a week).

The successful candidate must work from the office. While the working hours will be mostly consistent, there will be occasions where flexibility is required, as this role may sometimes entail availability early in the morning or later in the afternoon to meet business needs.

What you can expect to be doing :

• Receptionist duties : greet staff and visitors contributing to a welcoming team environment, handle general enquiries, courier, and office mail
• Ensure that the office is running smoothly; areas are tidy, office supply is up-to-date, work with building property management and cleaning staff, Canteen queries
• Set up board rooms and maintain equipment for meetings
• Assisting with planning and organizing of staff events
• Ad-hoc duties and tasks, depending on the demands of the office and western service line leaders.
• Updates to the Business continuity planning, responsible of ensuring the company's operations and processes remain uninterrupted during unforeseen events or disruptions.
• Facilitate the fire exit strategies & post updated materials for the new office space including Health and Safety, Ipsos marketing materials.
• Handle day to day staff inquiries regarding space and ensuring the business needs are satisfied or escalated, supporting general office problem solving.

What success in this role looks like :

• A natural ability and willingness to assist others with a can-do’ attitude
• Computer proficiency with Microsoft office word, excel
• A calm and professional demeanor at all times
• 1+ years of working within a professional office setting is an asset (but not required)
• Strong organizational and problem-solving skills
• Self-starter and motivated to get the job done

Due to Vancouver local laws, the hourly wage for this role is $20 Canadian.

If you don’t meet 100% of the requirements, we encourage all who feel they might be a fit for the opportunity to apply. We may consider a variety of backgrounds for a particular role and are also committed to considering candidates for available positions throughout our organization, not just the one you’re applying to!

What’s in it for you :

At Ipsos you’ll experience opportunities for Career Development, a flexible workplace policy, and a strong collaborative culture.