Office Manager

Job Posting

Office Manager

Office Manager

Rainbow Lake

ABOUT US

Help Bring Back the Joy of Childhood

Since 1983, Campfire Circle has delivered healing through happiness to thousands of kids with cancer or serious illness and their families across Ontario. Our programs are offered in paediatric hospitals across Ontario, in local communities, and at our medically supported overnight camps, offering year-round experiences that provide life-changing moments of joy, connection, and resilience.

And we’re just getting started. Today, over 40,000 kids in Ontario face serious illness, many without access to the psychosocial support they urgently need. That’s why we have a bold vision: to grow from serving 3,000 campers a year to 10,000. We’re building a passionate, talented team to help make that vision a reality. When you join Campfire Circle, you become an integral part of a dynamic team helping to transform the lives of thousands of kids with serious illness, alongside our dedicated community of volunteers and donors.

Help us give back the joy of childhood to every kid with serious illness who needs it most.

At Campfire Circle, we are committed to making employment accessible by reducing financial barriers for our summer staff. All required training and certifications for your role are provided at no cost, in accordance with the terms of employment. Based on identified need, we may also be able to assist with additional job-related costs such as loaning camping equipment, outdoor clothing or gear, and coordinating transportation options. If you require assistance to help make your employment with Campfire Circle more accessible, please let your manager or HR know after you are hired and before your start date.

THE OPPORTUNITY

We are searching for an Office Manager to join our Summer Staff Team in 2026. This posting is for an existing vacancy for the upcoming summer season.

Reporting to the Director, Overnight Programs, the Office Manager role is accountable for work that is clerical nature, in a dynamic camp office and act as the face of the administrative office at camp.

Start Date: Monday, June 15, 2026

End Date: Friday, August 28, 2026

Rate: $5,000 (for the full contract)

*Training/virtual training dates may occur prior to this date and are included in your full contract rate*

Communication and Administration:

• In collaboration with Camp Management and year-round Family Liaison & Administrative Supervisor, update and manage the camper and volunteer database (Campsite).
• Coordinate and support family and camper communication through phone calls, emails, and mail as well as other deliveries and faxes.
• Answer phones and track & deliver messages to Camp Director and Managers as well as Medical team members.
• Track inventory of office equipment/materials/consumables and order necessary office supplies throughout summer following allotted budget.
• Manage parts of summer budget including petty cash, tuck shop and support Camp Director in expense reporting and management of receipts.
• Support in the compiling and organization of volunteer and/or camper feedback
• Assist in the coordination and administrative tasks of summer staff as well as participate in, supply shopping, medical runs and offsite transport.
• General office administrative support such as: helping with cabin lists, schedules, emergency procedure lists and documents, maintenance & housekeeping lists/communications and tracking visitors and guests onsite.
• Track inventory and manage sales of Camp Merchandise.
• Communication with Medical Team to coordinate and direct communications with families, always maintaining confidentiality & privacy (i.e., within office, with Camp Director and Manager, Healthcare team, etc).
• Communicate office needs and concerns to Overnight Program Director.
• Ensure incident report forms are completed.
• Produce an End of Summer Report capturing daily procedures, reflections on the summer and notes for future staff members in this role.

Volunteer and Family Support:

• Assist in facilitation and administrative tasks of on-site volunteer trainings.
• Participate in risk management with the program area and organize attendance and emergency lists for site emergency procedures.
• Support the planning, prepping, and execution of camp wide programs, theme, and other activities.
• Support, coach, and lead volunteers in achieving safe, fun, and engaging programs.
• Assist volunteers in providing general support and supervision to campers and families.
• Attend and participate in various program areas, staff meetings, and socials as required.
• Support with summer bus programs and bus chaperoning as needed.
• Communicate office needs and concerns to Site Directors.
• Ensure incident report forms are completed.

Supervision and Management:

• Oversee organization and risk management of all summer office and driver emergency plans and procedures.
• In collaboration with Camp Director and Manager, provide supervision of Camp Driver, including offering feedback, performance evaluation, and program development.
• Support the planning and facilitation of pre-camp summer staff training.
• Coordinate staff schedule for facilitation and time off.

Leadership and Community:

• Help build and maintain a positive, inclusive, and supportive camp community, ensuring that lines of communication are accessible, open, and positive and acting as a role model within the camp community.
• Identify staff/volunteer concerns as they arise and alert Overnight Program Director of recurring or unresolved issues.

ABOUT YOU

In accordance with our mandate of creating a caring and safe environment for children with serious illnesses and their families, we require an attestation of childhood vaccinations, criminal record checks and vulnerable sector screenings depending on the age of the applicant. Seasonal boosters against Influenza and the most recent circulating strain of COVID are strongly encouraged. We also require TB testing for all our program-facing staff. Additionally, all our staff are required to be currently eligible to work in Canada and for Campfire Circle.

Our Campfire Circle summer staff bring boundless enthusiasm, a can-do attitude, and a commitment to creating unforgettable and meaningful experiences for campers and their families. Come join the Circle!

QUALIFICATIONS

Required Criteria:

• Experience working in an administrative setting.
• Excellent interpersonal, organizational, and computer skills.
• Excellent verbal and written communication skills.
• Valid Standard First Aid & CPR-C certification for duration of the contract or willing & able to successfully take the course (paid for by Campfire Circle).
• Current G or G2 Class driver’s license and the ability to be covered by camp’s insurance policy.
• New employees who are under 30 years of age at the time of hire will have their Criminal Record Check completed by the Organization, while those who are 30 years of age or older are required to obtain a Criminal Record Check with Vulnerable Sector Screening.
• All members of the summer staff team must be at least 19 years of age by the start date of their contract.

Advantageous Criteria:

• Experience as a staff or volunteer in a camp environment and/or working with children in a recreational setting.
• Experience working with children with disabilities and/or additional physical, behavioural, and/or psychosocial needs as well as experience facilitating adaptive programming.
• Overnight summer camp experience.
• Demonstrated ability to work with children with serious illnesses and an understanding of how illness impacts the entire family.
• Demonstrated commitment to volunteerism or volunteer sector.
• NLS or Bronze Cross certification.

Particular Working Conditions:

• This position requires living at the Muskoka or Rainbow Lake campsite for the duration of the contract – room and board, which will be shared communal accommodations, are provided. Routine evenings and weekend commitments are required.
• In consideration of the population Campfire Circle serves, the incumbent is a non-smoker.

HEALTH AND WELLNESS

Campfire Circle acknowledges that the overall health and wellness of you and your family are important; for this reason, we offer an employee assistance program accessible to all our summer staff team members.

ACCESSIBILITY & DIVERSITY, EQUITY AND INCLUSION

Campfire Circle is deeply committed to fostering a diverse and inclusive workforce that reflects the rich diversity of the communities we serve. We welcome applications from racialized persons/persons of colour, Indigenous People from North America and around the world, persons with disabilities, 2SLGBTQIA+ individuals, and those who bring diverse perspectives and experiences. Our commitment is to provide equitable employment opportunities to all and to maintain a work environment free from discrimination and harassment.

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Campfire Circle acknowledges that we operate on the traditional territory of many nations, including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples, and is now home to many diverse First Nations, Inuit and Métis peoples.

On this land, we are grateful to share the magic of camp with children and families, and we endeavour to create a community of joy, hope and healing. Acknowledging the land that we occupy is just one small step on the path towards Truth and Reconciliation.