Office Assistant

Requirements

At least 3 years of experience as an office assistant required

Experience working at at government facility preferred

Bachelors degree preferred

Description

Building security of arming and disarming security alarm and serving as the point of contact for alarm company.

Greets visitors at the front desk of the facility in a professional manner.

Answers telephone.

Provides routine information and routes call to appropriate personnel.

Assists callers with questions or directs them to the appropriate personnel.

Takes accurate messages.

Answers employee and general public inquiries.

Assists with office correspondence and filing.

Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.

Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.

Tracks janitorial inventory and makes procurement requests for supplies when low.

Maintains and replaces toner in printers, copiers, and postage meters for site.

Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.

Responsible for mail, FedEx, UPS : both incoming and outgoing.

Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.

Assist with basic data entry.

Will be responsible for quarters clerical data entry in some locations.

Assist with data entry, which may include data entered manually or scanned.

Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.

Barrack maintenance periodically including laundry, vacuuming, and sweeping.

Assist with vehicle inventory, tracking or scheduling.