Our client is looking for an experienced Executive Assistant / Operations Manager to support the CEO and COO. In this role, you will be a thought partner and sounding board for our CEO.
You will manage the scheduling of the CEO’s client delivery, and you will work directly with C-suite clients and their teams.
You will also play a significant role in supporting business and finance operations as a right hand to the COO. What we offer :
- Location : Toronto, Ontario
- Reporting to : The CEO and COO
- Work Hours : Monday - Friday : 8 : 30 AM to 5 PM
- Salary : $70K 80K
- Job Type : Permanent Full time
What you'll do : Executive Support
- Manage the CEO’s schedule, with the objective of maximizing their productivity and building strong relationships with clients
- Be a thought partner, confidante, and sounding board to the CEO.
- Manage all aspects of the CEO’s schedule and calendar to maximize productivity, including scheduling delivery of client work
- Assess situations and determine the appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and enabling them to focus on business priorities.
Operations Support
- Creates new / modifies existing project management reports
- Produces and analyses monthly Key Performance Indicators (KPIs), such as sales and utilization reports
- With direction, prepares government compliance reporting and remittances (e.g. quarterly WSIB reports, annual EHT return, quarterly HST)
- Processes subcontractor payroll (review invoices, create payment summary, enter payments into payroll system)
- Supports accounts receivable by creating invoices in QuickBooks
What we're looking for :
- University degree (Arts or Business preferred)
- At least 5 years of experience as an EA or Chief of Staff managing a busy executive, ideally in professional services.
- Must have experience using QuickBooks; highly numerate interest and capability to support finance operations work
- HR or OD background is an asset.
- Bilingual in French / English is an asset.
Our team is eager to connect with candidates who meet the job requirements. If this sounds like a fit for you, we invite you to apply today!
Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide.
As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly.
Drake International is an equal opportunity employer and champions accessibility, inclusivity and diversity in the workplace.
We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative at hdecrespigny@na.
drakeintl.com.#INDTDPerm #DIADMIN
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