Administrative Assistant

About HDR

At HDR, our employee‑owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves : What is our impact on the world? Watch Our Story : https : / / www.hdrinc.com / our-story

Position Overview

We are currently looking for an exceptional Administrative Assistant to support our Richmond Hill office. The ideal candidate is welcoming, organized, and helpful, supporting our local and Canadian team to help our operations run smoothly.

Primary Responsibilities

• Provide reception duties – greeting employees and visitors, answering and directing telephone calls, delivering messages, sending couriers, and distributing incoming mail
• General organization and housekeeping of the office including kitchen and boardroom areas
• Responsible for maintaining office and kitchen supplies
• Coordinate and manage meeting facilities and arrangements
• Liaise with building management and submit tenant requests / orders
• Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using Microsoft Office Suite (Word, PDF, PowerPoint, Excel)
• Word processing as needed, including formatting and proof‑reading letters, memos, and reports
• Data entry as needed in internal software programs and other software
• Support production of reports and drawings
• Onboard new staff and support visiting employees
• Required to work in the Richmond Hill office every day
• Perform other duties as needed

Preferred Qualifications

Required Qualifications

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic / Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Location & Details

Location : Canada-Ontario-Richmond Hill

Industry : Administrative

Schedule : Full‑time

Employee Status : Regular

Business Class : Marketing and Admin

Job Posting Information

Job Posted : Nov 18, 2025

We are committed to the principles of employment equity. We are an Affir­mative Action and Equal Opportunity Employer (https : / / www.hdrinc.com / equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

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