ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Southern Ontario Region is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Executive Assistant is located in Scarborough, Ontario, and reports directly to the Vice President (VP). Duties and responsibilities include but are not limited to :
- Work with discretion and tact in an environment exposed to a high level of sensitive and confidential information
- Attend internal management meetings including preparation of agendas and meeting minutes, as required
- Organize internal and external meetings and events as requested by RVP and an additional VP
- Maintenance of VP Calendar(s)
- Assist VP with a variety of administrative tasks (i.e. expenses, scheduling, errands, etc.)
- Respond to emails requests on behalf of the VP
- Prepare monthly and quarterly reports, as required
- Responsible for coordinating Bonding and Insurance requirements for Regional proposals and projects
- Manage and organize travel arrangements for regional staff, as required
- Manage, coordinate and organize client and business development related events, as necessary
- Proficiency in Microsoft Office is a must – i.e. Outlook, Word, Excel, and PowerPoint
- Maintain an organized filing system of paper and electronic documents
- Collaborate with other company Executive Assistants and colleagues actively
- Manage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staff
- Provide backup assistance to other regional support staff, as needed
- Ability to multitask and meet several active and competing priorities
- Self-starter, forward thinking, and ability to take ownership of responsibilities and manage related tasks, deadlines and effort to completion
- Poised, refined style of written and interpersonal communication; strong proofreading skills
- Other duties as required
COMPETENCY REQUIREMENTS
Change OrientationCommunicates EffectivelyContinuous LearningCustomer FocusHolds Self and Others AccountableProblem Solving and InnovationTeamwork and CollaborationValues and Respects OthersEDUCATION REQUIREMENTS
Post – secondary education in a related field is considered an assetWORK EXPERIENCE REQUIREMENTS
8+ years of experience in a Senior Administrator / Executive Assistant capacityExperience in a fast-paced work environmentConstruction industry experience is considered an assetSKILLS, ABILITIES, AND OTHER REQUIREMENTS
Proficient knowledge and understanding of :
Business operations processesOrganization and time managementAdvanced user of :
MS Office (Word, Excel, PowerPoint)JD Edwards or an Oracle-based ERP system considered an assetBlack & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
Competitive compensation and benefits packages
Interesting and challenging work
Team events and outings year-round
One company with endless opportunities to learn and grow
A family business with family values
Empowered people with ambitious goals