Property Administrator Contract

What you will do:

The Property Administrator is a key member of the Property Management Team and provides day-to

day administrative support. Reporting to the Property Manager the incumbent is responsible for a

variety of services related to the operation of retail and commercial properties inclusive of but not

limited to Accounts Receivable (A/R) reporting, Accounts Payable (A/P) processing, budgeting, supplier

invoices, rent roll review, tenant liaison and communication.

• Assist in the review and approval process of P.O.s and invoices;

• Accounts Payable – ensure suppliers are paid on a timely basis, establish good relationships with

suppliers and review all payables according to accounting procedures

• Day-to-day management of accounts payable issues and supplier invoices;

• Administer, review and monitor service contracts in addition to the review of vendor /

contractor performance;

• Arrears Management – Review cccounts receivable reports and collections of any outstanding

tenant arrears, participate in all monthly AR meetings;

• Review of the monthly rent-roll to ensure accuracy;

• Liaise with property accountants for property expense related issues;

• CAM Management/Maximizing Recoveries – plan for and monitor expenses;

• Assist the Property Manager in monthly budget / expense variances, forecasts and annual

budgets;

• Dispatch maintenance and security to tenant calls;

• Prepare and issue tenant billings, Rental Advice Notices;

• Manage tenant accounts: prepare statements of accounts, late payment notices and default

letters, in co-ordination with the Property Management and Leasing Departments;

• Tenant Invoices – assist with preparing annual rent instalment notices, year-end adjustments

and other tenant billings, ensure same are accurate and delivered to tenants in a timely manner;

• Rental Adjustments – correspond with new tenants concerning rental charges/changes.

• Manage the Tenant Charge Back system – co-ordinate invoicing and follow-up on payment of

same.

• Tenant document control and tenant liaison and communication;

• Liaise with property accountants, lease administrators and legal to ensure the accuracy of

information;

Other responsibilities include:

• Duties including the answering and dispatching of telephone calls, receipt and distribution of

mail etc;

• Perform other duties, as assigned.

What you bring :

• Completion of college in a related field or accounting with three (3) to five (5) years of

commercial / retail property administration experience.

• Experience with Yardi Property Management Software

Specific Skills:

• Proficiency in accounting and financial management (A/P & A/R);

• Strong customer service orientation;

• Excellent planning and organizational skills;

• Strong software application skills (MS Office);

• Effective interpersonal and conflict resolution skills;

• Strong written and verbal communication skills;

• Strong Excel skills;

• Ability to work well under pressure, multi task and meet deadlines;

• Ability to work independently, as well as within a team.

We’re always looking for great talent! In addition to competitive pay, we offer:

Career growth opportunities and product discounts

Broadband Salary Range: 23.00 - 37.00 CAD Hourly

Our typical hiring range is between $33 - $35 per hour. Salary decisions are also dependent on other factors such as your experience, job-related knowledge, skills and competencies, market location, industry benchmarks, internal equity and other role-specific requirements

We may use artificial intelligence tools as part of our recruitment process to assist in the initial screening of resumes. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters.