Shipping, Receiving & Maintenance Coordinator - Eurofins Experchem Laboratories, Inc.

Job Description

Eurofins Experchem Laboratories, Inc. is seeking a detail-oriented and organized Shipping, Receiving & Maintenance Coordinator to join our team in Toronto, Canada.

Key Responsibilities

• Receive, inspect, and document incoming client samples, laboratory supplies, chemicals, equipment, and vendor deliveries using applicable systems and documentation processes.
• Process receipts and maintain purchase order records within Coupa and other procurement platforms.
• Verify shipments against packing slips, purchase orders, chain of custody documentation, and system records.
• Coordinate with laboratory teams, vendors, and procurement teams to resolve receiving discrepancies and invoice matching issues.
• Maintain accurate inventory, receiving, and shipment records within inventory management and procurement systems.
• Generate shipping documentation, labels, courier requests, and tracking records using shipping and logistics platforms.
• Monitor and update shipment status through courier portals and internal tracking systems.

Purchasing & Procurement Support

• Support purchase requisition creation, goods receipt activities, and procurement workflows through Coupa and other company purchasing systems.
• Coordinate with vendors and internal stakeholders regarding deliveries, backorders, pricing inquiries, and order status updates.
• Assist with vendor management activities and maintain procurement documentation in accordance with company procedures.
• Support inventory forecasting and replenishment activities to maintain uninterrupted laboratory operations.

Success Measures

• Timely and accurate processing of purchase orders, goods receipts, and inventory transactions in Coupa and related systems.
• Accurate inventory records with minimal discrepancies.
• Effective coordination of inbound and outbound shipments with complete traceability.
• Strong vendor and contractor coordination resulting in uninterrupted laboratory operations.
• Maintenance of procurement, inventory, and shipping documentation in an audit-ready state.

Qualifications

• Experience using Coupa or similar procurement and purchasing platforms is preferred.
• Familiarity with inventory management systems, warehouse software, and shipping platforms (FedEx, Purolator, UPS, DHL, etc.).
• Experience processing purchase orders, goods receipts, inventory transactions, and vendor documentation.
• Strong computer skills, including Microsoft Office applications and enterprise business systems.
• Ability to maintain accurate records and documentation within regulated environments.

Working Conditions & Physical Requirements

• Regular work schedule of Monday through Friday, 9:00 AM to 5:00 PM.
• Work is performed in a combination of laboratory, warehouse, shipping/receiving, storage, and facility environments.
• Requires frequent standing, walking, bending, reaching, climbing stairs, and manual material handling throughout the workday.
• Requires the ability to safely lift, carry, push, and pull materials weighing up to 50 lbs.
• Regular handling and movement of client samples, chemicals, laboratory supplies, inventory, equipment, packages, pallets, and facility materials.
• May involve occasional use of ladders, pallet jacks, hand tools, and material handling equipment.
• May occasionally be required to work outside regular business hours to support emergency repairs, maintenance activities, equipment installations, or operational requirements.

Additional Information

Disclaimer: Salary information posted on sites other than the official careers page does not reflect the organization’s compensation and may represent estimated ranges provided by third-party job boards. The organization offers competitive wages and a comprehensive total rewards package, which will be discussed during the interview process.

At Eurofins we offer excellent full-time benefits including health & dental coverage, life and disability insurance, RRSP with 3% company match, paid holidays, paid time off.

Accommodation: Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at www.eurofins.ca.

As a Eurofins employee, you will become part of a company that has received international recognition as a great place to work. To learn more about Eurofins, please explore our website at www.eurofins.ca

This posting is supported by AI technology to assist in screening candidates and resumes.

This posting is for a current vacancy and the successful candidate will start as soon as possible.

We thank all applicants within commuting distance of GTA, Ontario for showing an interest in this position. Only those selected for an interview will be contacted.

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