Gifts Processing Coordinator

Applications will be accepted until 09:00am EDT on Thursday, September 3, 2026

At the core of Doctors Without Borders/Médecins Sans Frontières (MSF) Canada’s identity is a commitment to medical ethics, independence, neutrality, and impartiality. We go where people’s medical needs are greatest. These ideals have driven every aspect of our work – from medical care and logistical coordination, to finance and communications – since MSF was established in 1971.

The Fundraising Department plays a critical role in securing the resources necessary for MSF Canada to deliver humanitarian medical assistance to people affected by conflict, epidemics, disasters, and exclusion from healthcare.

The Gifts Processing Coordinator supports the Fundraising Department by ensuring the accurate and timely processing of donations across multiple fundraising programs. Reporting to the Gifts Processing Unit Manager, the Coordinator contributes to an exceptional donor experience through efficient gift administration, maintains the integrity of fundraising data, and strengthens operational processes through collaboration with colleagues across the Fundraising, Finance, and Administration departments. Through their work, the Coordinator helps ensure that donors receive timely stewardship and that fundraising teams have reliable information to support decision-making and relationship management.

Our values:

Our work is guided by the humanitarian principles of impartiality, neutrality, and independence, rooted in universal medical ethics.

We bring these principles to life through the way we treat each other, work, and relate to the global MSF movement:

• Respect, Integrity, Inclusion – fostering a workplace grounded in equity and belonging

• Discovery, Learning, Boldness – embracing curiosity, innovation, and courageous action

• Impact, Transformation, Shared Responsibility – driving meaningful change and collective accountability

These values shape our culture and guide everything we do to uphold MSF’s social mission.

MSF Canada is looking for someone who will be responsible for the following:

• Manage the timely, accurate and effective administration of all philanthropy gifts from the point of physical or electronic mail to delivery of tax receipts. This includes uploading, managing, and filing records of this information to SharePoint and the Raisers Edge database.

• Ensure Philanthropy data is accurate and up to date, by monitoring data input by the Philanthropy team, updating profiles and working in collaboration with the Fundraising systems - Data and Analysis unit.

• Create and document processes, update existing process documents and provide training to Philanthropy team colleagues.

Gift administration; accurate and timely processing of gifts

• In-office gift mail sorting, inputting gift codes, EFT and cheque batching and bank deposits

• Generate gift receipts and gift letter of acknowledgements in English and French

• Communicate with unit coordinators to flag new gifts and donor requests, ensuring 48-hour turnaround time for responses

• Maintain a strong understanding of receipts, acknowledgements, and CRA receipting guidelines

• Manage centralized system of gift tracking and donor acknowledgements

• Manage data transfer and reconciliation of donor data into CRM database in collaboration with unit coordinators

• Manage and coordinate the various letters of acknowledgement and tax receipting for philanthropy donors.

• Assist with gift processes of Third-Party Aggregators (Benevity, CAF, Double the Donation, Canada Helps)

• Coordinate with external vendors, contacts and internal team members regarding Philanthropy donors and gift data

Knowledge of database maintenance; update, edit and validate donor data

• Responsible for data hygiene in Raisers Edge (RE) and constituent entries and profiles are up to date

• Ensure correct gift coding in Raiser’s Edge

• Perform database queries, summarize database findings, and present actionable database insights

• Manage and monitor excel documents for gift tracking

• General knowledge of tax rules and compliance related to receipting in Canada

• Train new Philanthropy colleagues on the RE gift entry processes, acknowledgement process and receipting process relevant to their role

• Stay up to date and maintain ReceipterPro - updating processes as the changes happen

• Stay up to date with RE updates and changes – updating processes as the changes happen

Administration; knowledge of administration activities; ability to carry out administration tasks effectively and efficiently support team

• Monitor incoming donations

• Create and regularly update relevant process documentation

• Organize and maintain Philanthropy online and physical gifts files

• Provide administrative support during events and team meetings related to gift entry in collaboration with the Gift processing Unit Manager.

• Organize and schedule meetings, take meeting minutes

• General gifts administrative support for the Philanthropy team

The successful candidate will bring to MSF Canada:

• Demonstrated professional experience in the fields of records management, legal assistance, fundraising, or office administration

• Strong computer literacy, including ability to use word processing, spreadsheet and database software, to search the internet for research purposes and to learn new Windows-based programs

• Previous experience with Raiser’s Edge, Salesforce or equivalent database

• Strong interpersonal, written and oral communications skills

• Proven administrative skills including keen attention to detail with ability to track multiple projects at one time

• Organizational and time management skills with a proven ability to prioritize and balance diverse workloads

Working conditions:

• Hybrid model: a minimum 40% presence in an MSF Canada officer per week.

• Regular hours Monday to Friday (9 a.m.–5 p.m., core hours 10 a.m.–3 p.m.); occasional evenings or weekends.

• Open-concept office environment with modern workspace.

Benefits:

• Comprehensive group insurance (health, dental, life, AD&D, prescriptions, etc.)

• 5% RRSP contribution (no matching required)

• 4 weeks’ vacation annually

• Health Spending Accounts

• Flexible work hours

• Annual Professional Development budget

• Employee & Family Assistance Program (EFAP)

• Access to internal Psychosocial Care Unit Services

Candidates must be legally authorized to work in Canada; MSF Canada is not able to support or relocate candidates from outside Canada.

Vacancy notice

This posting is for a an existing position and is not intended to create an ongoing candidate pool for future openings. Qualified applications will be individually assessed for this role only.

AI disclosure statement

We do not use artificial intelligence (AI) to automatically screen or select candidates for interview. AI may be used in the hiring process to assist our recruitment team by:

· Summarizing recruiter or hiring manager notes, and

· Conducting limited keyword searches for specific job‑related criteria.

However, every application is reviewed by a qualified human to assess transferable or similar experience, regardless of any AI‑assisted preliminaries.

Safeguarding

MSF is committed to preventing abuse, inappropriate behavior, lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.

Accessibility

Any questions or concerns regarding accommodation and accessibility may be addressed to Human Resources.