Coordinator, Equipment and Asset Management

Job Description

The Coordinator, Equipment & Asset Management plays a key role in supporting hospital operations through the coordination of preventative maintenance programs, equipment and furniture services, asset management activities, and administrative functions. Working closely with internal stakeholders and external vendors, the Coordinator helps ensure hospital equipment and assets are maintained safely, efficiently, and in accordance with organizational standards.

• Coordinate and oversee the EAM preventative maintenance (PM) program for hospital equipment and rolling stock, including scheduling, tracking, and reporting activities.
• Maintain equipment inventories, asset records, and preventative maintenance schedules within the computerized maintenance management system (CMMS).
• Coordinate equipment and furniture repairs, service requests, warranty work, and maintenance activities across hospital sites.
• Liaise with internal departments and external vendors to ensure timely and effective service delivery.
• Monitor work orders and maintenance activities, ensuring quality standards, response times, and compliance with organizational policies.
• Support equipment and furniture-related projects, including procurement, installations, and site coordination.
• Prepare reports, maintain documentation, and provide administrative support to the Equipment & Asset Management team.
• Deliver training and support to team members on equipment management systems and processes.
• Assist with departmental operations, including meeting coordination, record management, process improvements, payroll entry, and communications.

Qualifications

• University or College level education or equivalent work related knowledge of hospital operations, administration and/or equipment maintenance required
• Proficient in the use of Microsoft Office applications including Word, PowerPoint, Visio, and Adobe Acrobat. Intermediate Excel skills required, Advanced Excel skills preferred.
• Must be able to work with our CMMS and Real Time Locating Software systems, or similar experience
• Demonstrated proficiency in computer skills
• Demonstrate initiative and self-motivation.
• Able to walk significant distance per day
• Good communications skills with all levels of internal and external stakeholders is essential. Demonstrates being a strong communicator; listens for clarity and meaning, and to speak in an honest and straightforward manner to ensure mutual understanding in a conversation.
• Exceptional customer service skills. Demonstrates being patient and consumer focused; makes a commitment to meet or exceed the needs of all internal and external customers.
• Ability to work effectively and collaboratively in a team environment. Demonstrates being a team player; interacts with co-workers, physicians, volunteers, patients and their families in a way that demonstrates that everyone involved in patient care is valuable.
• Must be comfortable interacting with patients and working in patient rooms
• Must be able to travel between sites when required
• Experience with virtual meeting/work platforms such as Microsoft Teams, Zoom and similar platforms;
• Experience working in fast paced environments with competing priorities;
• Experience recording and interpreting minutes of meetings required;
• Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines;
• Demonstrated tact, diplomacy and confidentiality;
• Exceptional follow-up skills;
• Self-directed and able to work effectively with minimal supervision;
• Effective organization and time management skills;
• Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching;
• Exemplary employment and attendance record required.
• Demonstrates competency in chosen role; consistently demonstrates knowledge and expertise in professional practice and hospital-based standards
• Demonstrates caring and respect; treats each and every coworker, patient or family member with understanding and kindness and hold in high regard and respond appropriately to the needs of self and others
• Demonstrates fiscal responsibility; to model a sound understanding of, and work within, the financial boundaries of Halton Healthcare Services funding

Additional Information

Status: Temporary Full-time (Approx. 12 months)

Hours: Monday to Friday – 7.5 hour day shifts; (Hours are subject to change based on operational requirements)

Salary: $34.555 to $43.207 per hour

Date Posted: August 13, 2026

Internal applications due by: August 20, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards. These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching. We do not control or influence these processes. To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.