Payroll and Benefits Specialist

Working hours: 37.5 hours per week, Monday to Friday

Duration: Permanent

Location: Toronto, Ontario

Job Ref: 205352

About the role

Ecclesiastical Insurance Canada, who are proudly part of Benefact Group, are looking for a Payroll and Benefits Specialist to join our Toronto office.

We are seeking a Payroll & Benefits Specialist to join our Human Resources team in Toronto. In this role you will manage end-to-end semi-monthly, multi-provincial payroll and total reward benefit programs for all Canadian colleagues while providing expertise in the design, interpretation and implementation of corporate policies affecting payroll and benefits. This is a great opportunity to join an organization that invests all available profits into charities and good causes, shaping a brighter future for all.

We are actively recruiting for this replacement opportunity. We don’t use AI tools in our screening or hiring process. Every application is reviewed by real people who want to learn what makes you shine. Ready to make an impact and love what you do? Let’s make it happen together!

Why join us?

Be part of a collaborative, inclusive, ambitious culture committed to making a difference and working towards a more sustainable future. For the eighth consecutive year, we are recognized as one of Greater Toronto’s Top Employer’s for 2026 - we offer fantastic career and development opportunities, with all of our profits going to charity and good causes.

What you'll be doing

• Manage end-to-end semi-monthly, multi-provincial payroll including reviewing the payroll output as per established procedures prior to finalizing and submitting the payroll for final processing, to ensure accuracy.

• Process all applicable payroll changes e.g. new hire, salary change, retro-pay, top-up, pay adjustments, termination pay, ROE etc.

• Keep abreast of changes in payroll legislation and regulations and keep respective teams informed.

• Prepare and complete reports and reconciliations for all payroll accounts including reconciliation and issuance of summaries related to federal and provincial taxes, year-end processing of T4 earnings, Employer Health Tax, T2200s, etc.

• In conjunction with Finance and the external auditors, support the annual audit process as well as the preparation of the annual budget.

• Provide ongoing assistance on projects related to the development and implementation of payroll and benefit procedures, systems, global rubles and practices to align with organization objectives.

• Manage all aspects of the benefit and total rewards programs, including recommendations for enhancements and efficiencies, administration and correspondence with various benefit providers and benefit brokers.

• Verifying and reconciling monthly invoices from all benefit carriers to ensure that new hires were added, terminated employees were removed and any other adjustments reflect correctly.

• Provide data analytics for compensation surveys, payroll reporting, benefits reporting and provide support for the submission of all regulatory reporting on a monthly and annual basis.

• Support the preparation of annual compensation statements, spreadsheets and confirmation letters for all Canadian colleagues.

• Respond to a range of payroll and benefit inquiries, including reviewing and actioning items sent to the HR inbox and assisting employees with online self service registration to the payroll and relevant benefit systems.

• Coordinate relevant engagement activities as it relates to payroll and benefits including, lunch and learns, webinars, training and regular communications.

• Working collaboratively with the HR Team to provide support on any other projects, duties or tasks as required.

• Ensure accurate and timely remittance of payroll taxes, benefits, and pension contributions to all relevant third parties.

What you'll need to have

• University degree or college diploma or equivalent experience.

• PCP and/or the CHRP designations are an asset(s)

• 3 to 5 years direct experience in payroll and benefit administration working in a corporate Human Resources department

• Proficiency with ADP Workforce Now is required

• Proficient in MS Office (Excel, Word, Visio, Outlook, PowerPoint)

• Comprehensive knowledge of the Employment Standards Act and other relevant legislation

• Strong verbal and written communication skills with a focus on providing excellent customer service

• Ability to maintain confidentiality and effectively deal with sensitive information

• Strong time management skills, accuracy, and attention to detail

• Ability to effectively handle multiple priorities and meet deadlines in a fast-paced environment

• Ability to work in a team environment and independently

What makes you stand out

• Strong numerical aptitude with the ability to calculate, analyze, and interpret data

• Detail-Oriented Mindset

• Proactive Communication & Collaboration

• Tech-Savvy & Process-Oriented

• Passion for Purpose & Growth

• Experience working with Workday

What we offer

At Ecclesiastical Insurance, we believe work should feel rewarding — and we mean that in every way! Our Total Rewards package goes way beyond competitive pay, bringing you excellent benefits, wellness & well-being support, and perks that make a real difference.

We’re committed to transparency and fairness for this role; the base salary range is between 75,000 and 85,000. That’s just the base —the full package includes so much more! Actual pay depends on your experience, skills, and fit for the role. If this range isn’t quite what you had in mind, we’d still love to hear from you!

Compensation & Financial Perks

• Competitive annual bonus - where individual performance is recognized.

• Defined Contribution Pension Plan (DCPP) - Up to 8% and no employee matching required.

• Voluntary RRSP, TFSA & FHSA programs – Grow your savings your way.

Work-Life Balance

• Hybrid work model – Supporting a healthy blend of work and home life.

• Time off - paid vacation, plus paid wellness, personal, and volunteer days.

• Summer hours – More sunshine, less screen time!

Home & Roam Perks

• Monthly allowance – For commuting costs and home office supplies.

Health & Wellness

• Employer-paid benefits – Vision, health, dental, life, and income protection.

• Spending accounts – Health Care & Healthy Living Accounts to keep you thriving.

• Wellness perks – Fresh fruit, snacks, and summer ice cream days!

Learning & Development

• Professional development – Tuition support & awards for CIP, FCIP, CRM, and more.

• Personal development – Take that pottery class or learn guitar – we’ve got you!

Culture & Engagement

• Fun at work – Lunch & Learns, after-work socials, and Lunch with Leaders events.

Giving Back

• Giving back is in our DNA – Team volunteer events, employee-nominated charitable donations, community grants, and more.

About us

Ecclesiastical Insurance is a unique specialist insurance company that is deeply committed to protecting the needs of organizations that enrich the lives of others and to supporting initiatives that help improve the lives of those in need.

We insure some of Canada’s most historic and culturally significant places, as well as the arts, retirement living, education, charities, and faith organizations.

Benefact Group is a unique international financial services Group made up of over 30 businesses. We are owned by a charity and have been the 3rd largest UK corporate donor over a decade*, having given away £250 million since 2014. We have ambitious plans to become the UK’s number one corporate donor, with strategic objectives in place to double the Group’s size.

We believe it’s essential to attract, empower, grow and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history and the diversity of what we do, has enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.

At Benefact Group, we are committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected. We are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs and interests and we value the strength this brings to us as a Group. We welcome applications from everyone.

If you need any additional support during the recruitment process, then please let us know.