Payroll Manager (18-month contract)

Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care.

Make a Real Impact: Feel fulfilled knowing your work directly benefits others within the communities we serve.

Flexible Benefits: For eligible roles, enjoy flexible medical and dental coverage that fits your needs.

Defined Work Schedule: Offers a healthy work-life balance with predictable hours.

Focus on Care: Work in an environment where your clinical expertise takes priority — without the demands of retail pharmacy.

Supportive Culture: Be part of a respectful, inclusive workplace where collaboration, connection and shared purpose drive everything we do.

Stability and Growth: Join a well-established Canadian company with a strong foundation for job security and opportunities to grow your career.

Appreciation in Action: We recognize great work through peer-nominated awards, team shout-outs and everyday moments of appreciation.

Celebrations and Community: From cultural events to team socials and holiday fun — we make time to connect, celebrate and enjoy the moments that bring us together.

Key Responsibilities

Payroll Operations

• Manage the full-cycle payroll process for semi-monthly payroll
• Ensure accurate calculation of earnings, deductions, benefits, and taxes
• Review and approve payroll runs, reconciliations, and remittances
• Oversee year-end payroll activities, including T4s and other statutory filings
• Resolve complex payroll discrepancies and employee inquiries

Compliance & Governance

• Ensure compliance with federal, provincial, and local payroll legislation and tax regulations
• Maintain payroll policies, procedures and internal controls
• Maintain up-to-date knowledge of payroll laws and best practices
• Support internal and external audits, providing documentation and analysis as required
• Ensure payroll controls and processes are documented and followed

Systems & Process Improvement

• Administer payroll systems Ceridian Dayforce
• Identify opportunities to improve payroll efficiency, accuracy, and automation
• Lead or support system upgrades, implementations, and integrations
• Troubleshoot payroll system issues and work with vendors as needed
• Provide leadership, guidance, and support to payroll team members
• Review work, set priorities, and ensure deadlines are met
• Support team training, especially related to new system adoption

Stakeholder Collaboration

• Partner with HR, Finance and external providers to ensure accurate data flow
• Act as escalation point for complex payroll inquiries and issue resolution
• Provide reporting and analysis to support business decisions

Qualifications & Experience

• 5–10+ years of progressive payroll experience, including leadership responsibility
• Certified Payroll Manager (CPM) or PCP designation (or equivalent) preferred
• Strong knowledge of Canadian payroll legislation (multi-province experience an asset)
• Experience with payroll systems (e.g., Dayforce, UKG)
• Advanced Excel and data analysis skills
• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to manage confidential and sensitive information
• Excellent communication and stakeholder management skills
• Strong organizational skills with ability to meet tight deadlines
• Strong project management and implementation experience
• Deep understanding of payroll systems and integrations
• Change management and training capability

Contract-Specific Considerations

• Ability to quickly ramp up and stabilize payroll operations
• Experience managing transitions and maintaining continuity
• Flexibility to adapt to evolving priorities during coverage period
• Exposure to system implementations or transformations
• Identify and mitigate payroll risks associated with system implementation
• Develop and document payroll processes, controls, and SOPs in the new system
• Support the payroll cutover strategy and ensure a smooth transition to the new platform
• Provide training and guidance to payroll team members and key stakeholders on the new system
• Act as primary escalation point for payroll-related system issues during and post-implementation
• Support post-go-live stabilization, issue resolution, and continuous improvement initiatives

Compensation Range: $95,000-$105,000. Actual pay rate will be based on the individual candidate’s credentials and experience.

Location: Please note that this role currently requires 1–2 days per week in the office at our 320 Bay Street location. Beginning January 2027, the office will relocate to Richmond Hill, with an expectation of 2 days per week onsite, increasing to 3 days per week as of June 2027.

Opportunity: This is a current existing position

AI Disclosure: CareRx does not use AI to screen candidates

Application Process

CareRx is committed to employment equity and a diverse, inclusive workplace where everyone can thrive. We welcome applicants of all abilities and will provide accommodations upon request throughout the selection process.

All applicants must successfully pass satisfactory background screening which can include depending on role, Criminal Record Check,Credit Check, Driver’s Abstract, Education Verification, Current Professional Registration and Referencing. Background screening will be completed after an offer of employment has been extended and accepted.

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