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Ruby & Co.
Legal AssistantRuby & Co. • Toronto, ON, Canada
Legal Assistant

Legal Assistant

Ruby & Co. • Toronto, ON, Canada
14 days ago
Job type
  • Full-time
Job description

About the Company

Our client, a well-established and respected law firm, is seeking an experienced Legal Assistant to join its Family Law team.


Responsibilities

  • Prepare, revise, proofread, and format legal documents, correspondence, and court materials.
  • Draft and manage family law documentation in accordance with the Ontario Family Law Rules and court filing requirements.
  • Coordinate electronic and physical court filings while ensuring all deadlines are met.
  • Manage lawyers' calendars, schedule appointments, meetings, mediations, and conferences.
  • Communicate professionally with clients, opposing counsel, court staff, and other stakeholders.
  • Prepare monthly pre-bills and assist with billing administration.
  • Open new client files and maintain organized electronic and physical filing systems.
  • Process expense reports, courier requests, and other administrative documentation.
  • Scan, photocopy, bind, and organize legal materials for distribution.
  • Coordinate travel arrangements and reservations as required.
  • Maintain file integrity by organizing, archiving, and managing active and inactive files.
  • Assist with special projects and provide additional administrative support as needed.


Requirements

  • Legal Assistant, Law Clerk, or Paralegal diploma or certificate from an accredited institution.
  • 5+ years of experience supporting a Family Law practice in a law firm.
  • Strong knowledge of Ontario Family Law Rules and court filing procedures.
  • Experience preparing both routine and complex family law documents.
  • Proficiency with Microsoft Office, DivorceMate, and ACL.
  • Experience with billing administration and pre-bills, preferably using 3E.
  • Excellent transcription, proofreading, and document formatting skills.
  • Experience with document management systems is considered an asset.
  • Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
  • Excellent verbal and written communication skills and a client-focused approach.


Compensation

  • Salary up to $75,000, commensurate with experience.
  • Hybrid work arrangement (2 days in office).
  • Comprehensive benefits package.
  • Opportunity to join a collaborative, supportive, and highly respected law firm.
  • Long-term career growth and professional development.


We do not use AI to screen candidates.

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Legal Assistant • Toronto, ON, Canada

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