Administrative Assistant - 58391

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant I to join a collaborative, open, and fast-paced team. In this role, you will provide dedicated administrative support primarily to two Vice Presidents while offering general office and coordination support to the broader 30-member team.

This hybrid position is ideal for an early-career professional looking to gain invaluable exposure to senior leadership, build strong internal networks, and develop within a supportive, growth-oriented environment.
Position Title: Administrative Assistant I
Location: Toronto, ON (Hybrid — 4 days/week onsite Wednesday & Thursday mandatory)
Work Schedule: Monday to Friday, 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM
Position Type: 12-Month Contract (Possibility of Extension and Conversion)
Pay Rate: $19.77



Advantages
High-Impact Exposure: Direct daily collaboration with VPs and executive administrative leadership.
Professional Growth: Excellent learning and development environment with hands-on training provided (3–4 days of initial training plus ongoing peer support).
Culture: Collaborative, inclusive, and friendly team atmosphere with regular team celebrations and events.
Long-Term Potential: Potential for assignment extension or full-time conversion based on performance and business needs.

Responsibilities
Executive & Team Support
Manage and maintain complex calendars for VPs, ensuring efficient scheduling and prioritizing conflicting priorities.
Coordinate internal meetings, town halls, leadership sessions, and team events (including holiday functions and celebrations).
Act as a central point of contact for internal inquiries, directing communications efficiently and professionally.
Operational & Administrative Tasks
Prepare, format, and organize documentation including presentations, basic reports, spreadsheets, charts, and expense reports.
Coordinate logistics for meetings: facility bookings, pre-meeting materials, audiovisual equipment, and refreshments.
Balance back-office tasks (data tracking, file maintenance, correspondence) with active communication and coordination (50/50 split).
Exercise strict confidentiality and discretion when handling sensitive information.
Continuously look for opportunities to streamline workflow and improve daily administrative procedures.

Qualifications
Education & Experience
Education: College diploma or higher preferred (High School Diploma/GED required).
Experience: 0 to 2 years of administrative support experience (Candidates with over 3 years of overall experience will not be considered for this entry-to-junior level role).

Technical & Hard Skills
Software Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, and Word).
Communication: Exceptional verbal and written communication skills.
Organization: Strong organizational ability with superior attention to detail and accuracy.
Independence: Proven capability to manage time effectively and work independently with minimal supervision.

Soft Skills & Interpersonal Attributes
Excellent interpersonal and relationship-building abilities.
Exceptional multi-tasking skills with the ability to prioritize dynamic daily workflows.
A proactive, solution-oriented mindset with eagerness to take ownership.

Summary
If you are interested in the administrative assistant position please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.