Legal Administrative Assistant

LEGAL ADMINISTRATIVE ASSISTANT

Job Title: Legal Administrative Assistant

Reports to: Lead, Legal Counsel

Status: 20-month contract

Direct Reports: None

Travel Requirements: None

Number of Vacancies: 1

Office Hours: 8:30AM – 4:30PM

Healthcare Insurance Reciprocal of Canada (HIROC) is a trusted healthcare safety advisor, committed to offering a full spectrum of insurance, risk and claims management products and support.

HIROC knows healthcare as it’s the largest not-for-profit healthcare liability insurer in the country, with over 700+ healthcare organizations part of the Reciprocal. Combined with sage counsel and risk management solutions, HIROC works with its partners to increase safety.

As a Reciprocal, HIROC is governed by its Subscribers and remains an innovative, agile, and proactive partner. Since its inception in 1987, the not-for-profit has returned over $260 million to the healthcare system. HIROC’s 35 years of data is combined with its extensive experience to advise and share learnings, all with the goal of scaling knowledge and increasing safety across Canada’s healthcare system.

One common thread running through HIROC’s culture is the feeling of being part of something unique: partnering to create the safest healthcare system – HIROC’s vision.

Each employee has the opportunity to find their calling and help build a stronger organization designed to meet the needs of its Subscribers. As a Top 100 GTA Employer ten years running, HIROC employees are empowered to find solutions and create amazing experiences in service to its Subscribers.

Join us and be part of the team working to make a difference.

KEY RESPONSIBILITIES:

• Assist in the opening and closing of all files/on-going file maintenance
• General clerical duties including service of pleadings and court filings, membership renewals, and LawPro filing
• Responsible for incoming mail/outgoing mail and couriers
• Maintain office supplies/coordinate maintenance of office equipment
• Responsible for data entry of General Counsel’s dockets
• Responsible for accounts payable and receivables within the Law Department including invoice payments, credit card reconciliation; cheque requisitions, process lawyer expenses
• Assist in the preparation of documents including correspondence, reports, notices, memos and emails and respond to routine inquiries
• Assist in preparing/delivery of medical/legal briefs
• Assist in the scheduling and coordination of meetings, discoveries, appointments and travel arrangements for legal counsel as needed
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

• High regard for quality, attention to detail and the ability to maintain confidentiality
• Well organized and able to meet deadlines
• Willing to demonstrate initiative
• Strong ability to multitask
• Excellent verbal, written and oral communication skills
• Advance working knowledge of the Microsoft Office suite of tools, with particular emphasis on Outlook, Word, PowerPoint and Excel
• Good time management skills
• Well-developed analytical skills
• Ability to work both independently and as a team member
• Enjoys a variety of work
• Ability to work and form good working relationships

EDUCATION, TRAINING & EXPERIENCE:

• College Diploma within the field of Legal Administration
• Minimum of 8 years of working experience in an administrative role

WORKING CONDITIONS:

• Working at a computer for much of the day
• HIROC is committed to a hybrid work environment, which includes 2 days per week in office, with departments meeting in person at least two times per month, as per HIROC’s Hybrid Work Policy. HIROC’s hybrid model provides opportunities for team building, education, leadership development and cross departmental relationship building.

• SALARY RANGE: $50,000.00 - $65,000.00

The salary range offered for this position will be determined by a variety of factors including the candidate’s skills, competencies, qualifications and relevant experience, in accordance with HIROC’s Compensation Policy.

TO APPLY: Please submit your résumé to HR@hiroc.com

In order to be considered for this position, please include a current résumé or detailed qualifications summary with your application. Only those selected for an interview will be contacted.

At HIROC we do not use AI (Artificial Intelligence) or automated screening tools at any stage of our hiring process. Every application is reviewed by our hiring team. If you have any questions regarding our recruitment process, please reach out to our Human Resources Department at HR@hiroc.com

HIROC is committed to fostering a climate of equity, diversity, inclusion, and accessibility. HIROC respects the diversity of all members of its community and welcomes applications from those who have demonstrated a commitment to the values of equity, diversity and inclusion. Applications from members of groups that have been historically disadvantaged and marginalized, includingFirst Nations, Métis and Inuit peoples, racialized persons, persons with disabilities, those who identify as women, 2SLGBTQ+, individuals who self-identify on the basis of any of the protected grounds under the Human Rights Code and/or others who may contribute to the further diversification of ideas within its community are encouraged. HIROC is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience, including non-traditional career paths.

HIROC is committed to providing a barrier-free environment for all stakeholders, including its participants, employees, job applicants, suppliers, the public and any visitors who may enter its premises, access its information, or use its services. As an organization, HIROC respects and upholds the requirements set forth under the Accessibility for Ontarians with Disabilities Act (AODA) and its associated standards and regulations and will ensure that HIROC offers a safe and welcoming environment that is respectful of each person's dignity and independence.