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The Law Office Management Association (TLOMA)
Office Assistant and Assistant to the Director of OperationsThe Law Office Management Association (TLOMA) • Toronto, ON, Canada
Office Assistant and Assistant to the Director of Operations

Office Assistant and Assistant to the Director of Operations

The Law Office Management Association (TLOMA) • Toronto, ON, Canada
18 days ago
Salary
CA$55,000.00 yearly
Job type
  • Full-time
Job description

We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.

Key Responsibilities / Duties

  • Provide administrative support to the Director of Operations.
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Organize and maintain electronic and paper filing systems.
  • Process incoming and outgoing mail, courier deliveries, and office correspondence.
  • Order and maintain office supplies and equipment.
  • Assist with data entry, record keeping, and database maintenance.
  • Support special projects and perform other administrative duties as assigned.
  • Provide reception coverage during breaks, absences, and peak periods.
  • Greet visitors, clients, and vendors in a professional and courteous manner.
  • Answer, screen, and direct incoming telephone calls.
  • Respond to general inquiries and provide accurate information.
  • Receive and distribute mail, packages, and deliveries.
  • Maintain a clean, organized, and welcoming reception area.
  • Monitor visitor access and follow office security procedures.

Qualifications / Skills

  • Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset.
  • Minimum 2 years of administrative experience, including front desk or reception responsibilities.
  • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills with the ability to prioritize multiple tasks.
  • Professional, courteous, and customer-service-oriented approach.
  • Ability to work independently and collaboratively within a team.
  • Experience with office equipment and multi-line telephone systems is an asset.
  • Excellent interpersonal and customer service skills.

This position is full time in office, Monday to Friday during regular business hours.

Salary range is $55,000-$60,000.00 per year.

Please forward your resume to: careers@naimarklaw.com

No agencies or recruiters please.

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Office Assistant and Assistant to the Director of Operations • Toronto, ON, Canada

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