Executive Office Lead

Location: Toronto, ON, Canada

Salary Range: $90,810 - $113,512 annually

Variable Performance Pay: 8%

Executive Office Lead plays a central role in advancing the priorities of the Executive Vice President & Chief Financial Officer (CFO), combining high-level executive support with strategic and operational coordination to strengthen the impact of the CFO’s Office and the Finance organization.

Operating in a fast‑paced executive environment, this role is responsible for translating the CFO’s agenda into action, maintaining focus, building momentum, and aligning key organizational priorities, initiatives, and business activities. As a trusted partner to the CFO, the Executive Office Lead supports effective planning, coordination, communication, and execution of strategic operational priorities. This role is central to the smooth operation of the executive office.

Through strong organizational, analytical, and relationship management skills, the Executive Office Lead enables the CFO and Finance leadership team to operate effectively and advance organizational goals.

Key Responsibilities

• Provide high‑level strategic and proactive executive support to the CFO and ensure effective management of priorities, schedules, meetings, travel, and stakeholder engagements.
• Anticipate needs and prepare the CFO for key meetings and decisions by coordinating agendas, briefing materials, background research, executive summaries, and follow‑up actions.
• Act as the central coordination point for the CFO and Finance Leadership Team, supporting leadership meetings, strategic planning activities, quarter‑end processes, budgeting and forecasting activities, and the execution of key business priorities.
• Coordinate the Finance Leadership Team's operating cadence, including agendas, action‑item tracking, follow‑up on commitments, and logistics for executive meetings and stakeholder engagements.
• Develop and maintain tools, dashboards, processes, and reporting mechanisms that support decision‑making, accountability, and effective execution of strategic and operational objectives.
• Support the execution of strategic and operational priorities by coordinating action plans, monitoring progress, identifying risks or barriers, and driving accountability for deliverables.
• Prepare and coordinate executive‑ and Board‑level presentations, briefing notes, reports, correspondence, and other leadership materials.
• Conduct research, analyze information from multiple sources, and provide insights and recommendations to support planning, problem‑solving, and informed decision‑making.
• Build and maintain effective relationships with internal and external stakeholders, serving as a key point of contact for the CFO’s Office and facilitating collaboration across the organization.
• Manage incoming inquiries, correspondence, and sensitive matters with sound judgment, professionalism, and a high degree of confidentiality.
• Oversee administrative and governance activities for the CFO's Office, including expenses, procurement, records management, and meeting documentation.
• Identify and implement continuous improvement initiatives that enhance the effectiveness, efficiency, and overall impact of the CFO's Office and Finance organization.

Requirements

• Post‑secondary education in Business Administration, Finance, Commerce, Economics, Public Administration, Communications, or a related discipline. A combination of education and related experience may be considered.
• Three (3) to five (5) years of experience in executive support, business operations, strategic coordination, project management, consulting, or a related field.
• Experience supporting senior executives and leadership teams in a complex, fast‑paced corporate, public‑sector, or regulated environment.
• Experience preparing executive‑level presentations, briefing materials, reports, and correspondence.
• Experience coordinating multiple priorities, stakeholders, and initiatives while meeting tight deadlines.
• A Master's degree is considered an asset.
• Excellent attention to detail and the ability to translate strategic objectives into actionable plans and tangible outcomes.
• Demonstrated ability to proactively anticipate needs, think ahead, and manage competing priorities with minimal direction.
• Strong analytical, organizational, and problem‑solving skills, with the ability to exercise sound judgment in complex situations.
• Exercises sound judgment and handles highly confidential and sensitive information with professionalism and discretion.
• Exceptional written and verbal communication skills, including preparing executive‑level briefings, reports, presentations, and correspondence.
• Strong relationship‑building, facilitation, and stakeholder management skills, with the ability to coordinate diverse perspectives and support effective decision‑making.
• Demonstrated interpersonal effectiveness, professionalism, and customer‑focused behaviour.
• Strong financial and business acumen, including an understanding of budgeting, financial reporting, forecasting, and key performance metrics.
• Ability to review, organize, and synthesize financial information into concise executive summaries, presentations, and briefing materials.
• Continuous improvement mindset with the ability to identify opportunities and implement process enhancements.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other productivity tools.
• Experience with Board governance platforms, enterprise systems, reporting tools, project management solutions, or collaboration platforms is considered an asset.

Benefits

• 24/7 access to Employee & Family Assistance Program and Virtual Healthcare.
• Company‑paid life insurance and long‑term disability.
• Spending account to support fitness goals (e.g. gym memberships).
• Competitive paid time off, including vacation and parental leave.
• Defined Benefits Pension Plan through OMERS.
• Career development and tuition reimbursement.
• Employee engagement and appreciation events throughout the year.

The position is based in a hybrid environment, allowing for remote work two days per week based on business needs. Employees will be required to come onsite Tuesday to Thursday. Applicants should be willing to live in Ontario and within a reasonable commuting distance of the office.

Toronto Hydro is committed to fostering an inclusive and accessible recruitment process. If you’re having difficulty using our online application system and require accommodation, please email hr_talent@torontohydro.com or call (416) 542‑8000. We provide reasonable accommodation for qualified individuals throughout the job application process.

Toronto Hydro may use artificial intelligence (AI) systems to assist in screening, assessing, or selecting applicants for this position, in combination with human decision‑making to ensure fairness and consistency.

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